Attachment III

LBJ RESERVATIONS OFFICE

ROOM CANCELLATION POLICIES

BALLROOM

Sponsoring parties will be charged a cancellation fee for weekend (Friday, Saturday & Sunday) events that are not cancelled 5 working days before their event.

Sponsoring parties will be charged a cancellation fee for week day (Monday – Thursday) events that are not cancelled 48 hour prior to their event.

MULTIPURPOSE ROOM

Requires 48-hour cancellation notice, otherwise a cancellation fee will be charged.

STANDARD MEETING ROOMS

Reservations for standard meeting rooms require a 48-hour cancellation notice. Sponsoring parties that cancel an event less than the 48 hours from the reservation date will be charged a cancellation fee.

IMPORTANT!

If your organization or department decides not to meet one week and does not cancel that particular meeting, a no show fee will be charged! Monitors will check the rooms for each reservation to assure all meeting rooms reserved are being utilized. It is your responsibility to cancel the reservation if you decide not to meet. Two consecutive no-shows will result in the loss of the entire reservation. You will not be penalized if you cancel a meeting within the guidelines even if you cancel several meetings.

For cancellation notices please contact the Reservations Office (512) 245-2264

Monday – Friday from 8:00 am to 5 pm. This can also be done by e-mail to the Reservations Office at CW24@txstate.edu.

Revised 5/06