Attachment I

Texas State University-San Marcos

Freeman Center

Reservation Request Form

 

Today's Date: ________________

 

Event: _______________________________________________________________________________

Date of Activity:          ______________ Beginning Time: _____________________________________

                                                            Ending Time:     _____________________________________

 

Expected Attendance:______________   Person in Charge:  ___________________________________

                                                            Home Telephone:  ___________________________________

                                                            Office Telephone:  ___________________________________

 

Sponsoring Group:     __________________________________________________________________

 

BILLING: Cost Center __________________ Fund _________________IO/WBS ___________________

 

Account Name:          __________________________________________________________________

or

Non-University Group: _________________________________________________________________

 

Type of Event:________________________________________________________________________

 

Name:            ________________________________________________________________________

 

Address:        ________________________________________________________________________

 

Phone:           ________________________________________________________________________

 

Email:            ________________________________________________________________________

 

Special Room Set Up:  Tables and Chairs needed (   ) yes (   ) no

      If yes, attach copy of set-up.  Special set-ups must be received 7 days prior to the event.

 

      Has the Department of Materials Management and Logistics been notified?  (   ) yes (   ) no

 

Will alcohol be served?  (   ) yes (   ) no

      If yes, attach a copy of approved permit (see UPPS No. 05.03.03, Attachment IV)

 

      Permit must be received 2 weeks prior to event.

 

Will food service be required?  (   ) yes (   ) no

      Caterer__________________________________________________________________________

 

If paid from university funds, sponsor must use approved university caterers (see UPPS No. 05.03.02).

 

      Type of function:  (check appropriate function)

 

      coffee service ____       reception ____        breakfast ____        lunch ____        dinner ____

 

Special Requests: ____________________________________________________________________

____________________________________________________________________________________

 

Sponsor Signature ______________________________ Date _________________________________

 

Freeman Center     ______________________________ Date _________________________________

 

Fees are negotiated in advance of the events with the director of the Freeman Center.