Attachment I

School of Music Evans

Auditorium

RESERVATION REQUEST FORM

*Please provide all required information not less than 10 working days prior to the date requested.

DATE OF REQUEST: ______________________________________________________________

ORGANIZATION NAME: ___________________________________________________

SPONSOR NAME: ________________________________________________________________

SPONSOR CONTACT INFORMATION:

Phone #: _________________________________________________________________________

Email : __________________________________________________________________________

BILLING INFORMATION: ___________________________________________________

_________________________________________________________________________________

TITLE OF EVENT: _______________________________________________________________

DATE REQUESTED: _____________________________________________________________________

REHEARSAL DATE BEGIN: ________________________TIME: __________________AM/PM

REHEARSAL DATE END: __________________________TIME: __________________AM/PM

PERFORMANCE DATE BEGIN: _____________________TIME: __________________AM/PM

PERFORMANCE DATE END: _______________________TIME: __________________AM/PM

*Please check appropriate equipment and services needed*

SOUND SYSTEM

_____ Recording

______ Playback _____ CD (or) _____ Audio File

______ Video with sound (*You must provide laptop)

Microphones: (*Indicate quantity)

______Wired

______ Wireless Hand-Held

______ Wireless Lapel

______ Boundary Area Mics (Floor/Tap)

______ Aerial (*2)

______ Stage Monitors

STAGE LIGHTING

*Please indicate requests other than full stage lighting:

____________________________________________________________

STAGE EQUIPMENT (*Indicate Quantity)

______ Chairs

______ Music Stands

______ Acoustical Shells

______ Choral Risers

______ Podium (*Lecturn)

______ Conductor’s Podium

______ Grand Steinway Piano (*New Steinway not available without permission from Director/School of Music)

______ Upright Piano

______ Dressing Rooms

Regulations for Use Evans Auditorium

The Applicant/Sponsor of the event is responsible to ensure that all rules are followed.

1. On-campus parking is limited, especially while classes are in session. Adequate parking cannot be guaranteed.

Please check parking availability with Parking Services (245-2887) before scheduling any large weekday event.

2. No food or drinks are allowed in the audience area. If cleaning services are required, a charge for custodial overtime

will be assessed.

3. No smoking or alcoholic beverages will be allowed in the auditorium.

4. No open flame will be allowed in the auditorium without prior written consent of the University Safety Officer.

5. No nails, screws, stage screws, or holes will be allowed in stage floor and no tacks, nails, or staples will be allowed in

walls.

6. Audience control and safety is the responsibility of the Applicant/Sponsor.

7. "No Standing Room" is an OSHA law. Each person admitted to the audience area must have a seat. The Applicant/

Sponsor may be held liable if this law is violated and an accident or emergency occurs.

8. Applicant/Sponsor of events in Evans Auditorium are responsible for meeting all contract specifications. To insure that

specifications can be met by the existing equipment and staff, it is suggested that any technical rider be approved by

the Production Coordinator prior to any contractual agreement.

9. Evans Auditorium staff will only be responsible for equipment and personnel agreed upon in writing at least ten working

days prior to an event.

10. Applicant/Sponsor of events is responsible for any equipment used during the event. Equipment damaged by neglect

or abuse, or stolen equipment, will be billed to the Applicant/Sponsor. Damage to the facility will be repaired or

replaced and charged to the Applicant/Sponsor.

11. Applicant/Sponsor is responsible for audience and performer safety and conduct. Evans Auditorium is not responsible
for security of personal belongings and equipment.

12. Auditorium personnel who work more than 8 hours for a single event must be paid time-and-a half.

13. Users of Evans Auditorium must agree to adhere to posted signs separating the Evans Auditorium lobby from Liberal

Arts classrooms.

14. Arrangements for use of the grand piano must be made 2 weeks in advance with the Department of Music. Guidelines

for the piano's use and charges will be given upon request. '

a. No liquids, drinks, cups or food will be permitted on or near the piano.

b. The piano is considered a musical instrument and is not to be used as a prop, table, or platform. No sitting,

standing, or lying on the piano.

15. Violations of these rules could result in additional charges and/or a ban from future use of these facilities.