Student Recreation Center UPPS
Issue No. 4
Effective Date: 09/22/2010
Review: November 1 E3Y
01. POLICY STATEMENTS
01.01 The purpose of this UPPS is to establish policies, procedures, and guidelines that are used to manage the Student Recreation Center (SRC). In addition, this UPPS defines the user groups involved with the use of this facility and establishes the fees for each category of user.
01.02 The specific objectives of the UPPS are:
a. to identify the annual operational hours of the Student Recreation Center;
b. to establish user eligibility requirements and priorities;
c. to establish fees for membership;
d. to establish a rental fee schedule for the use of space by groups; and
e. to identify the procedure to be followed for making a reservation.
02. OPERATING PROCEDURES
02.01 The SRC is available for use during days in which the university is officially open. Listings of hours of operation are available online at
02.02 Facility usage rules and guidelines are posted in the SRC and are available for distribution from the Information Desk.
02.03 User Groups
Memberships are non-refundable and non-transferable. Individuals who are eligible to use the SRC must qualify under one of the following user categories:
a. Student – A student is anyone taking at least one credit hour and has a current university I.D. Students may sponsor one spouse, domestic partner, or child eighteen years of age or older residing in the same household. Students may sponsor additional dependents at a higher rate.
b. Faculty and Staff – A faculty or staff member is any employee or retired employee who is benefits-eligible and has a current university I.D. card. Faculty and staff members may sponsor one spouse, domestic partner, or child eighteen years of age or older residing in the same household. Faculty or staff may sponsor additional dependents at a higher rate.
c. Texas State Graduate – A Texas State graduate is an individual who has received a degree from Texas State University-San Marcos. Texas State graduates may sponsor one spouse, domestic partner, or child eighteen years of age or older residing in the same household. Graduates may sponsor additional dependents at a higher rate.
d. Texas State guest for sponsored programs – A Texas State guest is an individual who is attending a recognized Texas State sponsored program (i. e., a camp or workshop, etc.).
e. Continuing Student – A continuing student is not currently enrolled, but was attending class the prior semester and is planning to enroll for the coming semester. Continuing students may sponsor one spouse, domestic partner, or child eighteen years of age or older residing in the same household. Continuing students may sponsor additional dependents at a higher rate.
f. Other – The Director of Campus Recreation can extend a membership when the interests of the university are served.
02.04 Fees and Rates
a. Attachment I lists rates and fees charged to all user categories. Individuals must pay the appropriate fees to purchase a membership card. The SRC entrance is restricted to those individuals with validated membership cards (students, faculty, and staff will use their university I.D. cards). All memberships are non-refundable and non-transferable.
b. Attachment II lists rates and fees charged to groups using the SRC. In addition to these fees and rates, groups may assume additional costs, depending on the reservation’s purpose.
c. Fees and rates are reviewed annually by the Department of Campus Recreation and the Campus Recreation Advisory Council.
d. Payroll deduction is available for faculty and staff.
02.05 Reservation Procedures
a. A group wishing to use space in the SRC must complete a reservation request form (available at the Campus Recreation Office or online at http://www.campusrecreation.txstate.edu/Informal/inf_members.html) and submit this form to the associate director of Campus Recreation for Facilities and Operations or a designee for approval.
b. The associate director of Campus Recreation for Facilities and Operations must receive the reservation at least ten class days prior to the scheduled event.
c. In most cases, parties may make reservations no more than one year in advance. Submit reservation requests by January 15th for the next fiscal year.
d. Reservations received after the January 15th deadline are evaluated and confirmed upon space availability.
e. The associate director of Campus Recreation for Facilities and Operations will assess the fees associated with the proper user groups. The fees are:
1) Rental fees
2) Damage fees
3) Liability insurance requirements
4) Security requirements (if any)
5) Required staffing fees
03. REVIEWERS OF THIS UPPS
03.01 Reviewers of this UPPS include the following:
Director, Campus Recreation November 1 E3Y
Associate Director for Facilities and November 1 E3Y
Operations, Campus Recreation
04. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Director of Campus Recreation; senior reviewer of this UPPS
Associate Vice President for Student Affairs
Vice President for Student Affairs