Student Recreation Center                                                UPPS No. 08.01.06
Issue No. 5
Effective Date: 12/19/2014

Review: November 1 E3Y

 

 

01.       POLICY STATEMENTS

 

01.01   The purpose of this policy is to establish procedures and guidelines that are used to manage the Student Recreation Center (SRC). In addition, this policy defines the user groups involved with the use of this facility and establishes the fees for each category of user.

 

01.02  The specific objectives of this policy are to:

 

a.    identify the annual operational hours of the SRC;

 

b.    establish user eligibility requirements and priorities;

 

c.    establish fees for membership;

 

d.    establish a rental fee schedule for the use of space by groups; and

 

e.    identify the procedures to be followed for making a reservation.

 

02.       OPERATING PROCEDURES

 

02.01  The SRC is available for use during days in which the university is officially open. Listings of hours of operation are available online.

 

02.02  Facility usage rules and guidelines are posted in the SRC, are available for distribution from the Information Desk, and are online.

 

02.03  User Groups

 

Memberships are non-refundable and non-transferable. Individuals who are eligible to use the SRC must qualify under one of the following user categories:

 

a.    Student – anyone taking at least one credit hour and has a current university I.D. Students may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Students may sponsor additional dependents at a higher rate.

 

b.    Faculty and Staff – any employee or retired employee who is benefits-eligible and has a current university I.D. card. Faculty and staff members may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Faculty or staff may sponsor additional dependents at a higher rate.

 

c.    Texas State Graduate – an individual who has received a degree from Texas State University. Texas State graduates may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Graduates may sponsor additional dependents at a higher rate.

 

d.    Texas State Guest for Sponsored Programs – an individual who is attending a recognized Texas State sponsored program (e.g., a camp or workshop, et.al.).

 

e.    Continuing Student – a student who is not currently enrolled, but was attending class the prior semester and is planning to enroll for the coming semester. Continuing students may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Continuing students may sponsor additional dependents at a higher rate.

 

f.     Other – The director of Campus Recreation can extend a membership when the interests of the university are served.

 

02.04  Fees and Rates

 

a.    Attachment I lists rates and fees charged to all user categories. Individuals must pay the appropriate fees to purchase a membership card. The SRC entrance is restricted to those individuals with validated membership cards (students, faculty, and staff will use their university ID cards). All memberships are non-refundable and non-transferable. 

 

b.    Attachment II lists rates and fees charged to groups using the SRC. In addition to these fees and rates, groups may assume additional costs, depending on the reservation’s purpose.

 

c.    Fees and rates are reviewed annually by the Department of Campus Recreation and the Campus Recreation Advisory Council.

 

d.    Payroll deduction is available for faculty and staff.

 

02.05  Reservation Procedures

 

a.    A group wishing to use space in the SRC must complete a reservation request form, either online or at the Campus Recreation Office) and submit this form to the associate director of Facilities and Operations for Campus Recreation or a designee for approval.

 

b.    The associate director of Facilities and Operations for Campus Recreation must receive the reservation at least 10 class days prior to the scheduled event.

 

c.    In most cases, parties may make reservations no more than one year in advance. Submit reservation requests by January 15 for the next fiscal year.

 

d.    Reservations received after the January 15 deadline are evaluated and confirmed upon space availability.

 

e.    The associate director of Facilities and Operations for Campus Recreation will assess the fees associated with the proper user groups. The fees are:

 

1)    rental fees;

2)    damage fees;

3)    liability insurance requirements;

4)    security requirements (if any); and

5)    required staffing fees

 

03.       REVIEWERS OF THIS UPPS

 

03.01  Reviewers of this UPPS include the following:

         

Position                                                         Date

 

Director, Campus Recreation                    Nov 1 E3Y

 

Associate Director of Facilities and          Nov 1 E3Y

Operations for Campus Recreation

 

04.       CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

Director, Campus Recreation; senior reviewer of this UPPS

 

Associate Vice President for Student Affairs and Dean of Students

 

Vice President for Student Affairs

 

President