Behavior Assessment Team                                     UPPS No. 07.10.05

Issue No. 2

Effective Date:  09/05/2012

Review: April 1 E3Y

 

 

01.       POLICY STATEMENTS

 

01.01  The purpose of the Behavior Assessment Team (Team) is to provide consultation to university administration, faculty and staff who have expressed concern about the behavior of a student who appears to be potentially dangerous to self, to others, or could be disruptive to the academic mission of the university.

 

01.02  This policy outlines procedures for Team assessment and consultation with university faculty and staff.

 

02.       PROCEDURES FOR ADRESSING REFERRALS

 

02.01  The Team:

                       

a.   May refer the case to the assistant dean of Students if the behavior could be considered a violation of the Code of Student Conduct.

 

b.   May refer the case to the dean of the college where the concern originated if it is assessed to be a classroom management case.     

 

c.   May refer the case to the University Police Department if it is determined that immediate intervention is necessary.

     

d.   May develop a strategy to address the behavior, including communicating with the reporting units or personnel.

     

e.   May make recommendations with appropriate administrators, faculty, staff or students affected by the behaviors, but will adhere to the Family Education Rights and Privacy Act (FERPA), state and federal laws, and relevant university policies and procedures.

 

f.    May assist with coordinating a university response to disruptive students.

 

03.       TEAM COMPOSITION

 

03.01  The Team reports to the vice president for Student Affairs through the associate vice president for Student Affairs and dean of Students.

                                                                                                                                                           

03.02  The Team will be chaired by the dean of Students or a designated representative. The core members of the team will include:

 

                        a.   Dean of Students

                             

                        b.   Assistant Dean of Students and Coordinator of Student Justice

                                                                                                           

                        c.   Director of the Counseling Center or designated representative

                                                                                                           

                        d.   Director of the University Police Department or designated representative

                                                                                               

                        e.   Director of the Office of Disability Services or designated representative

                       

                        f.    Director of the Student Health Center or designated representative

                 

                        g.   Director of the Department of Housing and Residential Life or designated representative

 

            03.03  An Academic Affairs representative, appointed each year by the provost and vice president for Academic Affairs, will serve on the team in situations that involve or affect faculty, academic administration, classroom behavior or other academic activity.

 

03.04  The Team will consult with The Texas State University System (TSUS) Office of the General Counsel as needed. A representative from the TSUS Office of the General Counsel will serve on the team in situations where there are legal issues and concerns.

 

            03.05  Other university officials may be asked to serve on the Team, in specific situations as needed, including, but not limited to:

 

                        a.   Human Resources director or designated representative

 

                        b.   University News Services director or designated representative

 

04.       OPERATIONS AND PROCEDURE GUIDELINES FOR CASE MANAGEMENT

 

04.01  Each year, at the beginning of the fall semester, the dean of Students will send a notice to faculty and staff, through appropriate communication channels to notify them that the Team is available to them for consultation when they are concerned about potentially harmful, threatening, or disruptive behavior of a student or students. The notice will be presented as a “proactive measure” and will include the procedure for requesting a Team consultation.

 

04.02  Issues or concerns may be referred to any Team member by any member of the campus community. The preferred method of referral is to the dean of Students. If a criminal act has occurred or has been discovered during the course of the team’s inquiry, the University Police shall be notified immediately and advised of the incident.

                       

04.03  In time-sensitive high-risk situations, a special Team meeting may be called by any member.

 

04.04  The Team will meet with affected members of the campus community who desire to discuss the situation with the Team.

 

04.05  The desired outcome of a consultation meeting is a recommended course of action based upon the Code of Student Conduct and appropriate UPPS documents to the affected members of the campus community and to the university administration. Specific issues for consideration include:

 

a.   assessment of potential violence;

 

b.   mental illness as the possible cause of the behavior;

 

c.   containment of disruption;

 

d.   appropriate referral resources;

 

e.   setting appropriate behavioral boundaries within existing university policies; and

 

f.    specific departmental procedure or course of action.

 

04.06  Recommended departmental courses of action will be carried out only through appropriate administrative channels.

 

            04.07  Courses of action recommended to departments are for consultation only.  They are not binding and do not carry the force of university policy.

 

04.08  Following a case management situation and subsequent recommendation, the Team will meet to debrief and evaluate the outcome of the situation.

 

05.       CASE INFORMATION AND CONFIDENTIALITY PROCEDURES

 

05.01  Members of the Team may provide each other or faculty/staff/students involved in a particular case, or outside parties in connection with the situation, with information as is necessary to protect the health, safety, and privacy of the student or other persons and to generate a recommendation for a course of action in accordance with applicable legal and professional standards of confidentiality and with UPPS No. 01.04.30, Release of Information Pursuant to the Texas Public Information Act and UPPS No. 01.04.31, Access to Student Records Pursuant to the Family Educational Rights Act and Privacy Act of 1974.

 

05.02  If the student involved in harmful, threatening, or disruptive activities is already a client of the Counseling Center or a patient of the Student Health Center, information about that student’s relationship may only be obtained by the Team from those agencies with written authorization of the student in question or in accord with federal and state law. Federal and state laws that govern the privacy and confidentiality of students’ health and mental health information and records include:

 

a.    Health Insurance Portability and Accountability Act (federal)

 

b.    Psychologists Licensing Act (Texas)

 

c.    Texas Health and Safety Code, Title 7, Ch. 611 Mental Health Records

 

d.    Texas Health and Safety Code, Title 2, Ch. 181 Medical Records Privacy

 

e.    FERPA

 

05.03  The purpose of the Team meetings is to provide consultation only. Therefore, official minutes and meeting records that contain identifying names or other identifying data will not be maintained.

 

06.       REVIEWERS OF THIS UPPS

 

            06.01  Reviewers of this UPPS include the following:

 

 Position                                                        Date

 

Associate Vice President for Student      April 1 E3Y

Affairs/Dean of Students

 

Director, Counseling Center                      April 1 E3Y

 

Director, University Police Department    April 1 E3Y   

 

Director, Department of Housing and      April 1 E3Y

Residential Life                                           

 

Office of the TSUS General Counsel      April 1 E3Y

 

Provost and Vice President for                  April 1 E3Y

Academic Affairs

 

07.       CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.     

 

Associate Vice President for Student Affairs and Dean of Students; senior reviewer of this UPPS

 

Vice President for Student Affairs

 

President