Federally-Required Disclosures of†††††††††††††††††††††††††††††††††† UPPS No. 07.08.03

Consumer Information††††††††††††††††††††††††††††††††††††††††††††††††††††††† Issue No. 1

Effective Date: 06/20/2014

Review: January 1E4Y

Attachment I

 

 

01.†††††† POLICY STATEMENT

 

01.01  This UPPS defines the responsibilities for the management and disclosure of consumer information in accordance with federal regulations as set forth in the Higher Education Act of 1965 (HEA), as amended.

 

02. †††† FEDERAL CONSUMER INFORMATION REQUIREMENTS

 

02.01Texas State University is required by law to make available to enrolled students, prospective students, and their parents certain information about its operations. Such information includes, but is not limited to: 1) general institutional operations; 2) fire and safety reports; 3) retention and graduation rates; 4) financial aid; 5) athletic reporting; 6) voter registration; and 7) student rights.

 

02.02The regulations distinguish information that must be given to enrolled versus prospective students, current versus prospective employees, prospective student athletes, parents, coaches, guidance counselors, and the general public.

 

03.†††††† RESPONSIBILITY FOR CONSUMER INFORMATION

 

03.01Compliance with the relevant consumer information requirements of the HEA is a university responsibility. Each vice president will ensure that the consumer information requirements (current and future) that fall within their divisionís purview are assigned to the appropriate office or department within their division. The office or department will take the necessary steps (e.g., develop consumer information disclosure procedures) to ensure they are meeting the federal consumer information disclosure requirements.

 

04. ††††† ANNUAL NOTIFICATION

 

04.01Federal regulations require the university to notify its enrolled students on at least an annual basis of the types of consumer information it must make available to them. The University Registrarís Office will provide enrolled students with this notification via email at the beginning of each semester. The notice will be sent to each student, individually, and explain how students may obtain the consumer information.

 

04.02All other notifications to students required by applicable federal regulations will be administered by the appropriate offices as delineated in Attachment I.

 

05.†††††† CONSUMER INFORMATION WEBPAGE

 

05.01To facilitate access to consumer information, the associate vice president for Enrollment Management and Marketing (AVPEMM) will maintain a single Consumer Information webpage. The page will direct consumers to the appropriate office or departmental webpage for specific information. Each office or department will, relevant to their areas of responsibility under the consumer information regulations, ensure the information on the page is maintained in accordance with the applicable federal regulations. Also, the office or department will ensure that any content linked to from the Consumer Information webpage is in compliance.

 

05.02The AVPEMM will coordinate the Consumer Information webpage. Prior to the beginning of each calendar year, the AVPEMM will confirm that each office or department responsible for information on the page has conducted an annual review to ensure their content is accurate and in compliance.

 

05.03 The Consumer Information webpage, in conjunction with the relevant federal regulations, provides the most current information regarding the office or department responsible for specific consumer information content. However, Attachment I provides a general overview of the areas of responsibility within the university.

 

06.†††††† REVIEWERS OF THIS UPPS

 

06.01Reviewers of this UPPS include the following:

 

Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Director, Financial Aid and††††††††††††††††††††††† January 1 E4Y

Scholarships

 

University Registrar†††††††††††††††††††††††††††††††††††† January 1 E4Y

 

Associate Vice President for††††††††††††††††††††† January 1 E4Y

Enrollment Management & Marketing

 

07.†††††† CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from date of this document until superseded.

 

Director, Financial Aid and Scholarships; senior reviewer of this UPPS

 

Associate Vice President for Enrollment Management and Marketing

 

Provost and Vice President for Academic Affairs

 

President