Collecting Parking Violation Fees UPPS No. 05.07.01
Issue No. 8
Effective Date: 12/14/2012
Review: April 1 E2Y

01. POLICY STATEMENT

01.01 This UPPS establishes policies associated with fees and collection of outstanding parking violation fees.

02. PROCEDURE FOR ASSESSING AND COLLECTING FEES

02.01 The assistant director of Parking Services will manage and supervise the collection and recording of fees related to parking violations.

02.02 All vehicles driven or parked on Texas State property are subject to the laws of the State of Texas and Texas State rules and regulations. Fees for parking violations are as follows:

Improper Display of Permit $ 10.00

Expired Meter $ 15.00

Parked in Disabled Zone $100.00

Use of Altered/Forged/Lost/Stolen/Fraudulent

Permits $150.00

Boot Removal $ 40.00

Chronic Offender Fee $150.00

All other violations of University Traffic and Parking $ 40.00

(http://www.parking.txstate.edu/Regulations.html)

Each violation alleged on a violation notice is assessed a separate fee.

02.03 Violators must make payment to Parking Services, in person, online, or by mail within 10 working days from the date of issuance of the violation notice. Payments made by regular mail are considered received on the date postmarked by the United States Postal Service. Payments made via campus mail are considered received on the date payment is delivered to Parking Services.

02.04 A late fee of $15.00 shall be assessed for all violation notices that remain unpaid after 10 working days from issuance of the violation notice.

02.05 Students, faculty, and staff may appeal parking violations. Refer to the Traffic, Parking and Safety Regulations for proper appeal procedures. The final determination of violation appeal hearings is recorded. Any fee assessed and paid is refunded to violators who receive a non-guilty verdict on their appeals.

03. PROCEDURES FOR HANDLING UNPAID PARKING VIOLATION FEES

03.01 Unpaid charges for violations are recorded in either the name of the student, faculty, or staff person who:

a. bought the permit displayed, or who had previously bought a permit for that vehicle;

b. has previously paid violations on that vehicle;

c. was identified as the owner of the vehicle; or

d. under the name of the current student, faculty, or staff person who has the same last name and home address of the registered owner of the vehicle.

1) Faculty and Staff – Each fall and spring semester, the assistant director of Parking Services will send a notice to the last known address of the person in whose name one or more unpaid violation fees are recorded. Such notice shall state that unless payment of all accumulated fees is made within 10 calendar days after the date of such notice, campus parking privileges for that person will be suspended and appropriate enforcement action, including booting or towing, will take place without further notice. Employees having one or more unpaid parking violation fees will be refused the purchase of a parking permit.

2) Students – Once each semester, the assistant director of Parking Services will send a notice to the last known address of the person in whose name one or more unpaid violation fees are recorded. Such notice shall state that unless payment of all accumulated fees is made within 10 calendar days after the date of such notice, campus parking privileges for that person will be suspended and appropriate enforcement action, including booting or towing, will take place without further notice. Students having one or more unpaid parking violation fees will be refused the purchase of a parking permit.

3) Unidentified Vehicle Operators – Once each semester, the assistant director of Parking Services will send notification that parking privileges have been suspended to the last known address of the person in whose name any unpaid violation fees are recorded. Such notice shall state that unless payment of all accumulated fees is made within 10 calendar days after the date of such notice, campus parking privileges for that person will be suspended and appropriate enforcement action, including booting or towing, will take place without further notice.

03.02 According to Texas State's Traffic, Parking and Safety Regulations, parking a motor vehicle on campus when parking privileges have been suspended is an impound or boot violation regardless of whether the vehicle has a valid permit.

03.03 Campus parking privileges are suspended for unpaid violation fees as follows:

a. Faculty and Staff – Texas State employees with one or more unpaid parking violations are not allowed to purchase a new parking permit until all fees are paid.

b. Students – Students in whose name unpaid violation charges are recorded shall be suspended from re-enrollment or re-admission to the university and official transcripts and diplomas shall be withheld until such unpaid fees are satisfied. Students with one or more unpaid parking violations are not allowed to obtain a parking permit until all fees are paid.

04. PROCEDURES FOR RETENTION OF PARKING VIOLATIONS

04.01 Parking violations are held in an active status for five years after a student leaves the university. Faculty and staff parking violations are held in active status for five years after leaving university employment.

04.02 In July of each year, the assistant director of Parking Services will be responsible for purging all inactive violation fee records older than five years. Parking Services will release all records (including transcripts, enrollment and diploma holds) and take no further action.

05. REVIEWERS OF THIS UPPS

05.01 Reviewers of this UPPS include the following:

Position Date

Assistant Director, Parking Services April 1 E2Y

Director, Transportation Services April 1 E2Y

06. CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Assistant Director, Parking Services; co-senior reviewer of this UPPS

Director, Transportation Services; co-senior reviewer of this UPPS

Associate Vice President for Finance and Support Services Planning

Vice President for Finance and Support Services

President