Texas State Security Alarm Systems††††††††††††††††††††††††††††††† UPPS No. 05.04.04

Issue No. 3

Effective Date: 6/29/2012

Review: May 1 E2Y

 

 

01.†††††† POLICY STATEMENT

 

††††††††††† 01.01 This UPPS establishes the policy for the procurement, installation, monitoring, and maintenance of security alarm systems.

 

It provides the method to supervise sensitive access areas or offices subject to disruptive behavior, provides for monitoring property subject to theft, and ensures the privacy and dignity of faculty, staff, students, and visitors.

 

In addition, it enforces those policies equitably and provides a centralized point of management.

 

02. ††††† SYSTEM DEFINITIONS

†††††††††††

††††††††††† The following definitions apply to security alarm systems approved for installation at Texas State. †††††††††††

 

02.01 Security Alarm Systems are systems commonly referred to as "burglar alarms" and generally consist of door contacts, motion sensors, and glass breakage sensors which, when violated in some manner, signal a control panel to activate an on-site audible signal and registers at the University Police Department (UPD) Central Monitoring Station.

 

02.02 Hold-up and Panic Alarms are systems, which an individual must intentionally activate, that signal UPD or any third party of an event that jeopardizes a university community memberís personal safety.

 

03. ††††† APPROVAL AUTHORITY

 

03.01The director of University Police (or designee), the Access Services supervisor, and the Technical Services supervisor must approve security alarm systems and devices, except traditional key entry, prior to purchase and installation. Purchasers must submit the written approval to the Purchasing Office with the purchase order request

 

03.02 The director of University Police (or designee), the Access Services supervisor, and the Presidentís Cabinet must approve applications designed for personal safety purposes prior to purchase and installation. In new structure planning, the director of University Police, the Access Services supervisor, and the Technical Services supervisor must approve security alarm systems prior to final construction plan approval. The Purchasing Office must receive written approval with the purchase order request.

 

04.†††††† PROCEDURE FOR REQUESTING NEW INSTALLATION

 

04.01 Persons desiring security alarm systems (systems) should consult with either the director of University Police (or designee), the Access Services supervisor, or the Technical Services supervisor to determine the most effective system to accomplish their objectives.

 

04.02Thirty days prior to purchase and system installation, individuals desiring those systems must present the supervisors of Access Services and Technical Services with a detailed proposal including floor plans identifying the installation site. The proposal must describe the purpose of the system and identify the proposed hardware and location of all security alarm devices.

 

04.03 Within ten days of receipt of a system proposal, the supervisors of Access Services and Technical Services will submit a recommendation to the director of University Police, who will approve, disapprove, or modify the proposal. The requestor will be notified of the decision by the director of University Police.

 

04.04 Upon approval of the purchase and installation of a system, the director of University Police shall give written notification to the director of Procurement Services so that processing of purchase orders may proceed.

 

04.05 Exceptions:

 

A decision made by the director of University Police (or designee) may be appealed to the office of the vice president of Student Affairs. The decision of the vice president shall be considered final.

 

04.06 Security Alarm Specifications

 

a. The Access Services supervisor and the Technical Services supervisor must approve the hardwareís technical specifications for security alarm systems prior to purchase and installation.

 

b. The university prohibits stand-alone security alarm systems (those not reporting to UPD, or a third-party monitoring company).

 

c.†† At present, alarm systems which are IP-based cannot be approved.

 

04.07Monitoring Fees

 ††††††††††††††††††††††††††††††††††

a.†† Security alarm systems monitored by UPD require a monthly monitoring fee used to support the personnel costs associated with monitoring the systems.

 

b.†† The Presidentís Cabinet must approve monthly monitoring fees.

 

c.†† After installation of a monitored alarm system, the department will provide UPD with account information for the payment of monthly monitoring fees.

 

††††††††††† 04.08 False Alarms

 

a. If there are five false alarms within a 60-day period due to user error or equipment failure, the director of University Police (or designee), the Access Services supervisor, and the Technical Services supervisor will work with the affected department users to improve system use. If design and configuration is the reason for false alarms, the department must redesign and reconfigure the problem areas at the departmentís expense.

 

b. If, after retraining and reconfiguration, there are an additional five false alarms within the next 120 days, Texas State will consider the system counterproductive and deactivate it. Department heads will be promptly notified of any deactivations.

 

c.†† A decision made by the director of University Police (or designee) may be appealed to the office of the vice president of Student Affairs.The decision of the vice president shall be considered final.

 

05. ††††† REVIEWERS OF THIS UPPS

 

05.01Reviewers of this UPPS include the following:

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Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Director, University Police Department††† May 1 E2Y

 

Supervisor, Technical Services††††††††††††††† May 1 E2Y

 

Director, Environmental Health,††††††††††††††† May 1 E2Y

Safety and Risk Management††††††††††††††††††††††††††††††

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Associate Vice President for Facilities†††† May 1 E2Y

 

Director, Procurement Services††††††††††††††† May 1 E2Y††††††††††††††††

 

06. ††††† CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

Director, University Police Department; senior reviewer of this UPPS

 

Vice President for Student Affairs

 

President