Emergency Operations UPPS
No. 05.04.03
Issue No. 7
Effective Date: 06/30/2010
Review: April 1 E4Y
Attachments I, II, III, IV, V, VI
01. POLICY STATEMENT
01.01 This UPPS outlines the actions required for assembling university resources for use in disaster management.
02. PURPOSE
02.01 Purpose
a.
To
establish official policy for operating university facilities, using university
resources and deploying university personnel during emergencies; and
b.
To
outline procedure for assembling university resources for use in disaster
management.
02.02 Homeland
Security Presidential Directive 5 (HSPD-5) states that the management of
domestic incidents calls for the establishment of a single, comprehensive
National Incident Management System (NIMS).
03. COMPOSITION AND RESPONSIBILITIES OF THE
EMERGENCY MANAGEMENT COMMITTEE AND DESIGNATED ALTERNATES
03.01 A standing committee, appointed yearly on September 1 by the university president and chaired by the director of University Police, will develop and review the university's Emergency Management Plan for implementation during natural or man-made disasters.
03.02 The
committee will consist of primary and alternative representatives from the
organizations listed below:
a. Academic
Affairs
b. Auxiliary
Services
c. Facilities
Department
d. Materials
Management
e. Housing
and Residential Life
f. Student
Health Center
g. University
Police Department
h. University
News Service
i. Counseling
Center
j. Information
Technology
k.
Human Resources
l. Texas
State University System (TSUS) Associate General Counsel
m. Environmental Health, Safety and Risk
Management
n.
Correspondence, Extension, and Study Abroad
o.
Center
for Safe Schools
p.
International
Office
q.
Dean
of Students
r.
Continuing
Education
s.
University
Food Service
t.
President
of Associated Student Government
03.03 Emergency
management plans developed by the Committee shall include:
a. Identification
of university elements essential to disaster control operations;
b. Identification
of all individuals to receive the authority to direct university elements
during emergency operations;
c. Strategy
for staffing essential emergency functions;
d. Provisions
for coordination of inter-agency resources;
e. Identification
of budgetary considerations;
f. Designation
of an official university spokesperson who will make all public announcements
during emergency operations;
g. Use
of the National Incident Management System (NIMS) for organizing emergency management
teams for the following needs:
1) Communications
Center
2) Materials
and Supplies
3) Housing
4) Food
and Potable Water
5) Transportation
6) Legal
Matters
7) Health
Services or Medical Treatment
8) Public
Information
9)
Psychological Services
h. Methods
of documenting and reporting the following data:
1) Persons
assisted
2) Nature
of assistance
3) Facilities
utilized
4) Human
Resource issues
5) Materials
6) Legal
issues
7) Budgetary
or financial reports
8) Multi-agency
communications
i. Records
Maintenance/Retention.
04. APPOINTMENT AND RESPONSIBILITIES OF THE
DIRECTOR OF EMERGENCY OPERATIONS
04.01 The
director of University Police will serve as the director of Emergency Operations
as appointed by the president. The Emergency Management coordinator (sergeant
of Special Projects) will assist the director of Emergency Operations. In the director
of the UPD’s absence, the president will authorize the senior police officer on
duty to perform the director’s duties.
04.02 The
director of Emergency Operations or EMC will implement NIMS to manage all
resource utilization throughout the emergency.
04.03 The director of Emergency Operations has the authority to utilize
Texas State University-San Marcos property and may commit university resources
to assist in emergency operations, including those occurring off-campus.
04.04 The
director of Emergency Operations and the Emergency Management coordinator will
direct the university emergency operations when the Emergency Operations Plan (Attachment I) is activated.
04.05 Upon
receipt of information that an emergency has occurred, is imminent, or
threatening, the director of University Police or the senior police officer on
duty will notify the vice president for Student Affairs and make a
recommendation regarding activation of the Emergency Operations Plan (Attachment I).
04.06 Upon
notification that a decision has been made to activate the Emergency Operations
Plan (Attachment I), the director of University Police or the senior
police officer on duty will notify, or cause to be notified, the vice president
for Student Affairs, who will then notify the other appropriate executive staff.
04.07 The
director of Emergency Operations will test university emergency notification
systems as outlined in Attachment VI, and maintain documentation of the tests as
required by law.
05. BEHAVIOR ASSESSMENT TEAM
05.01 The
university has established a Behavior Assessment Team (BAT) and an Emergency
Management Committee (EM Committee) to assess situations, plan and coordinate
an immediate and extended response to situations, and coordinate assistance to
those directly or indirectly affected by the incident. The university may
experience crisis incidents, such as a student’s death or a fire in an off-campus
apartment complex, that it does not consider disasters posing an ongoing threat
to community safety or institution function.
05.02 The
primary focus of the EM Committee is to provide direction and coordination of
the university's response to a crisis situation in order to minimize the
traumatizing effects and reduce the potential for an extended crisis.
05.03 The core members of the BAT are also members of the EM Committee. The membership of the BAT is specified in UPPS No. 07.10.05, Threatening Behavior Consultation and Assessment Team. Where responsibilities of the two groups overlap, such as in providing support to secondary victims (friends, etc., of those injured or killed) of emergency situations, the BAT will operate as a sub-team of the EM Committee. In time-sensitive high-risk situations, any of the core members may call a meeting of the BAT. Core members will consider the context of the EM Committee’s operations when making specific assignments.
06. PROCEDURES
TO BE FOLLOWED DURING EMERGENCY OR CRISIS OPERATIONS
06.01 Attachment I outlines the Disaster/Emergency Operations Plan Procedures
06.02 Attachment II outlines the Texas State Emergency Management
Plan.
06.03 Attachment III defines various types of disruptive activity
and provides procedures to be followed in the event that such problems arise.
06.04 Attachment IV outlines procedures to be followed in Active
Shooter situations.
06.05 Attachment V defines the Emergency Management Plan for study
abroad.
06.06 In
the event of an energy curtailment or severe weather, follow procedures in UPPS No. 05.04.02, Closing the Campus Because of Weather or Other Emergencies.
07. EVALUATION AND REPORTING OF EMERGENCY
OPERATIONS
07.01 Upon
the completion of an emergency operation, the director of Emergency Operations
will conduct a debriefing session.
07.02 The director of Emergency Operations or Emergency Management coordinator will prepare a complete report on the university involvement in the emergency operation and submit it to the President's Cabinet through the vice president for Student Affairs within ten business days.
08. REVIEWERS OF THIS UPPS
08.01 Reviewers of this UPPS include the following:
Position Date
Director, University Police April 1 E4Y
Director, University News Service April 1 E4Y
Associate Vice President for
Facilities April 1 E4Y
Director, Environmental Health, April 1 E4Y
Safety, and Risk Management
Director, Counseling Center April 1 E4Y
TSUS Associate General Counsel April 1 E4Y
Provost April
1 E4Y
Vice President for Student Affairs April 1 E4Y
Director, Human Resources April 1 E4Y
Dean of Students April 1
E4Y
09. CERTIFICATION STATEMENT
This
UPPS has been approved by the following individuals in their official
capacities and represents Texas State policy and procedure from the date of
this document until superseded.
Director
of University Police; senior reviewer of this UPPS
Vice
President for Student Affairs
President