Revised:
1/19/2005
Emergency Operations UPPS
No. 05.04.03
Issue No. 6
Effective Date: 3/21/2003
Review:
April 1 E4Y
Attachments
I, II,
III,
IV,
V, VI, VII, VIII
*01. POLICY STATEMENTS
01.01 This UPPS is designed to outline actions which must be taken for assembling university resources for use in disaster control.
02. PURPOSE
02.01 Establish
official policy for the operation of university facilities, use of university
resources, and deployment of university personnel during emergencies.
02.02 Outline
procedures for assembling university resources for use in disaster control.
03. COMPOSITION AND RESPONSIBILITIES OF THE
DISASTER/EMERGENCY OPERATIONS COMMITTEE
03.01 A standing committee, appointed on September 1 each year by the University President and chaired by the Director of University Police, will develop and review the University's Disaster/Emergency Operations Plan which would be implemented during natural or man-made disasters.
03.02 The
committee will have the following representation:
a. Academic
Affairs
b. Auxiliary
Services
c. Facilities
Department
d. Materials
Management
e. Residence
Life
f. Student
Health Center
g. University
Police
h. Media
Relations and Publications
i. Counseling
Center
j. Technology
Resources
k. Telecommunications
Services
l. Human
Resources
m. University
Attorney
n. Director of
Risk Management & Safety
03.03 Disaster/emergency
operations plans developed by the committee shall include:
a. Identification of university elements essential to
disaster control operations.
b. Identification of all individuals to be given the
authority and responsibility for directing university elements during emergency
operations.
c. Strategy for staffing essential emergency functions.
d. Provisions for coordination of inter-agency
resources.
e. Identification of budgetary considerations.
f. Designation of an official university spokesperson
who will make all public announcements during emergency operations.
g. A model for organizing disaster control teams to
accommodate the following needs:
1) Communications
Center
2) Supply
Center
3) Housing
Center
4) Food Center
5) Transportation
6) Legal
Matters
7) Health
Services/Medical Treatment
8) Public Information
9) Psychological Services
h. Methods of
documenting and reporting the following data:
1) Persons
assisted
2) Nature of
assistance
3) Facilities
utilized
4) Human
Resource matters
5) Material
6) Legal
matters
7) Budgetary/financial reports
8) Multi-agency communications
i. Records
Maintenance/Retention
04. APPOINTMENT AND RESPONSIBILITIES OF THE
DISASTER/EMERGENCY OPERATIONS DIRECTOR
04.01 The
President of the University shall appoint the Director of the University Police
as the Director of Disaster/Emergency Operations. The President of the University
shall appoint the senior police officer on duty to perform the Director's
duties in the University Police Department Director's absence.
04.02 The
Director of Disaster/Emergency Operations has the authority to utilize Texas
State University-San Marcos property and may commit university resources to
assist in disaster operations, including those occurring off-campus.
04.03 The
Director of Disaster/Emergency Operations is responsible for directing
university emergency operations when the Disaster/Emergency Operations Plan (Attachment
IV) is initiated; he or she is responsible and accountable for each
aspect of the emergency operation.
04.04 Upon
receipt of information that a disaster has occurred, is imminent, or
threatening, the Director of University Police or the senior police officer on
duty will notify the Vice President for Student Affairs and make a
recommendation regarding initiation of the University Disaster/Emergency
Operations Plan (Attachment
IV).
04.05 Upon
notification that a decision has been made to initiate the University
Disaster/Emergency Operations Plan (Attachment
IV), the Director of University Police or the senior police officer on duty
will notify, or cause to be notified, the President of the University, the
Director of Disaster/ Emergency Operations, all university vice presidents, and
Media Relations and Publications.
05. RESPONSIBILITIES OF THE CRISIS MANAGEMENT TEAM
05.01 The
University may experience many crisis incidents, such as the death of a
student, or a fire in an off-campus apartment complex that may not be
considered disasters which pose an ongoing threat to the safety of the
community or functioning of the institution. Some incidents, such as the threat
of continuing criminal activity, may threaten the safety of Texas State community
members but the threat may not involve physical hazards or damaged or impaired
institutional facilities or systems. For these situations, the University has
established a Crisis Management Team (CMT) to assess the situation, plan and
coordinate an immediate and extended response to the situation, and coordinate
assistance to those directly or indirectly affected by the incident.
05.02 The
primary focus of the CMT is to provide direction and coordination of the
University's response to a crisis situation in order to minimize the
traumatizing effects and reduce the potential for an extended crisis.
05.03 The core members of the CMT are also members of
the Disaster/ Emergency Operations Committee. The membership of the CMT is
specified in the Crisis Management Plan (See Attachment
VII). Where responsibilities of the two groups overlap, such as in
providing support to secondary victims (friends, etc., of those injured or
killed) of disaster situations, the CMT will operate as a sub-team of the
Disaster Committee. Decisions about specific assignments will be made in the
context of the operations of the Disaster Committee.
06. PROCEDURES TO BE FOLLOWED DURING EMERGENCY OPERATIONS
06.01 Attachment
IV outlines the procedures to be followed during emergency operations.
06.02 Faculty
conducting off-campus classes will be responsible for becoming familiar with
emergency operations for the location in which the class is conducted.
06.03 Attachment
V defines various types of disruptive activity and provides procedures to
be followed in the event that such problems arise.
a. Attachment
I is Sections 37.123 and 51.935 of the Texas Education Code referencing
"Disruptive Activities."
b. Attachment
II references Section 42.01 of the Texas Penal Code, "Disorderly
Conduct."
c. Student Misconduct is defined by Section 5.2 of
Chapter VI of the Rules and Regulations of the Board of Regents, Texas State
University System (See Attachment
III).
06.04 In the
event of an energy curtailment or when severe weather is imminent, refer to UPPS No.
05.04.02 for procedures to be followed.
07. PROCEDURES FOR NOTIFICATION OF EMERGENCIES
*07.01 The Director of Disaster/Emergency Operations shall maintain a current list of those administrators and department heads to contact if an emergency occurs after normal University working hours. This list will be distributed to key campus personnel as updates occur.
*07.02 The
Director of Disaster/Emergency Operations shall also maintain a current list of
those administrators, department heads, and alternates who can assist in
responding to an emergency. This list will be distributed to key campus
personnel as updates occur. Attachment
VI outlines the responsibilities of alternates.
*07.03 Attachment
VII is the Crisis Management Plan.
Attachment
VIII includes the Crisis Management Plan for the Study Abroad
program.
08. EVALUATION/REPORTING OF DISASTER OPERATIONS
08.01 Upon the
completion of a disaster operation, the Director of Disaster/ Emergency
Operations will conduct a debriefing session.
08.02 The Director of Disaster/Emergency Operations will prepare a complete report on the university involvement in the disaster operation and submit it to the President's Cabinet through the Vice President for Student Affairs within 10 days.
09. REVIEWERS OF THIS UPPS
09.01 Reviewers of this UPPS include the following:
Position Date
Chief Ralph Meyer April
1 E4Y
Director, University Police
Ms. T. Cay Rowe April
1 E4Y
Director, Media Relations and Publications
Mr. Pat Fogarty April
1 E4Y
Associate Vice President for Facilities
Mr. Richard Gartman April
1 E4Y
Director, Risk Management & Safety Office
Dr. Greg Snodgrass April
1 E4Y
Director, Counseling Center
10. CERTIFICATION STATEMENT
This
UPPS has been approved by the following individuals in their official
capacities and represents Texas State policy and procedure from the date of
this document until superseded.
Chief
Ralph Meyer, Director of University Police; senior reviewer of this UPPS
Dr.
Joanne Smith, Vice President for Student Affairs
Dr.
Denise M. Trauth, President