Attachment V
Texas
State University
Emergency Management Plan for Study Abroad
1.0
Purpose and Objectives
Safety
is a primary concern of all who are involved in study abroad ventures. Although
most believe that study abroad is no more dangerous than study in the United
States, the post 9/11 world presents unique situations. There are risks unique
to many overseas settings, and when an incident occurs, the impact upon participants
and their families is often more profound because of the unfamiliar context and
the distance separating them from their primary source of consolation and
support.
Promoting
health and safety is paramount to Texas State study abroad programs. The
objective of this plan is to provide the most effective and immediate response
and assistance to study abroad participants in the event of an emergency or emergency
situation.
2.0
International SOS
The
Office of Study Abroad Programs has engaged International SOS, a travel assistance company, to provide
service coverage for Texas State faculty and students participating in study abroad
programs.
International SOS will assist in a variety of emergency situations from
point of incident to point of care. International
SOS is NOT health insurance; it is a travel assistance program. Texas State
travelers should maintain their own personal health insurance and determine how
their health insurance program applies to medical care prior to traveling.
Prior to Departure, view the International
SOS portal to determine:
·
Medical
and security issues for the country being visited (sign up for
·
e-mail
alerts)
·
Recommended
immunizations
·
Nearest
SOS Alarm Center to destination
·
Obtain
medical referral (local option or SOS Clinic) to be used in country
·
Complete
the Emergency Record and Personal Travel Record
·
Obtain
copies of all travel documents and carry them on the excursion
·
If
final destination is remote, determine if satellite communication is required
or recommended.
3.0
Conditions Requiring Emergency Management
Though
not comprehensive, the following list provides some guidance regarding the
types of emergency situations that might occur. The participant may require
emergency assistance for other unforeseen situations.
·
A
serious illness or injury;
·
A
death;
·
Emotional
or psychological stress that that may affect the health and safety of program
participants and require professional attention;
·
Becoming
a crime victim (theft, assault, rape, harassment, etc.) or suspect in a crime;
·
A
situation in-country that causes serious concern, such as a political uprising
or a natural disaster;
·
Kidnapping;
·
Other
problems that seriously threaten the well-being of students, faculty or staff;
·
Other
problems that may have legal implications or may cause significant financial
loss to Texas State; and
·
A
family emergency at home.
4.0
Emergency Procedures
4.1 In the event of an emergency or emergency
situation, a study abroad participant (faculty or student) should follow the
steps listed here:
a. Contact the nearest International SOS
Office (24-hour basis). Participants should have their name and Scholastic
Group Comprehensive Service Number (located on the participant’s International
SOS card) ready.
·
Philadelphia
– +1 215 942 8226
·
London
– +44 20 8762 8008
·
Singapore
– +65 6338 7800
·
http://internationalsos.com/en/index.htm?CFID=11800832&CFTOKEN=50765792
b. If a student is on a faculty-led
program, attempt to contact the faculty person in charge.
c. During normal Texas State business
hours, contact the Study Abroad Office, 512-245-1967 or 512-245-2322. If busy
or no answer, contact the Texas State University Police Department (UPD) at
512-245-2805.
d. Outside of regular Texas State
business hours, contact the Texas State University Police Department (UPD) at 512-245-2805.
4.2
International SOS will provide direct or on-site assistance to the
participant. Once contacted, the Study Abroad Office or UPD will coordinate
with the Dean of Students Office or other Texas State student service agency as
necessary.