Laser Safety UPPS No. 04.05.08

Issue No. 4

Effective Date: 02/24/2014

Review: June 1 E4Y

 

 

01. POLICY STATEMENTS

 

01.01 Individuals at Texas State University will use lasers in accordance with law and the regulations of the Texas Department of State Health Services (DSHS) contained in 25 Texas Administrative Code 289.301, Texas Regulations for the Control of Laser Radiation Hazards.

 

01.02 A laser is defined as an electronic device that emits stimulated radiation to energy density levels that could reasonably cause bodily harm. A laser may also produce an intense, coherent, directional beam of light by stimulating electronic or molecular transitions to lower energy levels. The term "laser" also includes the assembly of electrical, mechanical, and optical components associated with the laser. A laser can be a component of a product or system.

 

02. LASER SAFETY COMMITTEE

 

02.01 The Laser Safety Committee (LSC) will review and monitor the use of laser radiation at the university. This committee is appointed by and directly responsible to the president.

 

02.02 The Laser Safety Committee consists of a department chair or school director, the laser safety officer (LSO), the director of Environmental Health, Safety and Risk Management and additional members as deemed appropriate.

 

02.03 Members of the Laser Safety Committee are appointed by the president in the following manner:

 

a. By June 15 of each year, the dean of the College of Science will submit to the president, via the provost and vice president for Academic Affairs, recommendations for:

 

1) a qualified person to serve as chair of the committee for the succeeding academic year;

2) a qualified person to serve as laser safety officer; and

3) other committee members as deemed appropriate by the dean.

 

 b. The committee meets at the beginning of each academic year and at such other times as are deemed necessary by the chair of the committee.

 

03. DUTIES OF THE LASER SAFETY OFFICER

 

03.01 The laser safety officer is the delegated authority for the daily implementation of policies regarding the safety use of lasers. The laser safety officer shall:

 

a. ensure that each user of lasers is in compliance with Texas Regulations for the Control of Laser Radiation Hazards, 289.301;

 

b. maintain records as required by the above-mentioned regulations;

 

c. stop any operations not in compliance with the above-mentioned regulations; and

 

d. conduct periodic surveys to verify the current inventory of covered lasers.

 

04. PROCEDURES FOR PROCUREMENT OF LASERS

 

04.01 Class 3b and Class 4 lasers require authorization for use, each account manager considering the procurement of a laser (with the exception of laser printers) shall include the LSO in the planning stage prior to procurement to assure proper compliance with state regulations.

 

04.02 Each Class 3b or Class 4 laser at Texas State requires the following:

 

a. authorization to use requires prior approval by the LSO/LSC;

 

b. notification of the LSO within 30 days of receipt. Notification includes completion of a laser registration and laser transaction forms;

 

c. a transaction form is required to be completed and submitted to the LSO within 30 days for laser receipt, transfer or disposal;

 

d. the account manager shall supply the information as delineated on the form to the LSO;

 

e. required forms are available at http://www.fss.txstate.edu/ehsrm/forms/laserforms.html; and

 

f. any violations of 25 TAC 289.301, Texas Regulations for the Control of Laser Radiation Hazards, shall be immediately reported to the account manager and the LSO.

 

05. REVIEWERS OF THIS UPPS

 

05.01 Reviewers of this UPPS include the following:

 

Position Date

 

Director, Environmental Health, June 1 E4Y

Safety and Risk Management

 

Laser Safety Officer June 1 E4Y

 

06. CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

Director, Environmental Health, Safety and Risk Management; senior reviewer of this UPPS

 

Vice President for Finance and Support Services

 

President