Years of Service Awards and Retired Faculty††††††††††††††† UPPS No. 04.04.54

and Staff Event††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Issue No. 3
Effective Date: 10/09/2009
Review: June 1 E5Y

 

01.†††††† POLICY STATEMENTS

01.01Texas State is committed to recognizing employees who have served the university over an extended period of time or who have retired from the university by providing appropriate public congratulations for that service.

 

01.02The university holds a Years of Service Awards ceremony annually in late April or early May to express appreciation to staff personnel who served the university in full-time, cumulative employment for a minimum of ten years. This ceremony will also recognize staff members who have 15, 20, 25, 30, 35, 40 or more years of service.

 

01.03The university also recognizes faculty members who served Texas State in full-time, cumulative employment for a minimum of ten years. Faculty members who have reached 10, 15, 20, and 25 year milestones will be recognized at fall college convocations. Faculty members with 30, 35, and 40+ years of service will be recognized at the university convocation each fall.

 

01.04Additionally, the university will hold a special event each year during Homecoming week to honor faculty and staff members who have retired from Texas State.

 

02.†††††† DESCRIPTION OF YEARS OF SERVICE AWARDS AND STAFF RETIREE RECOGNITION

 

02.01The Years of Service Awards begin with ten years of service and follow in five year increments.

02.02The university will present the honorees with the following:

a.†† All 10-year and 15-year honorees will receive a pin and a signed certificate.

 

b.†† All 20-year honorees will receive a pin with a topaz stone and a signed certificate.

 

c.†† All 25-year honorees will receive a pin with a ruby stone and a signed certificate.

 

d.†† All 30-year honorees will receive a pin with a sapphire stone and a signed certificate.

 

e.†† All 35-year honorees will receive a pin with an emerald stone and a signed certificate.

 

f.††† All 40-year honorees will receive a pin with a diamond stone and a signed certificate.

 

g.†† All 45 year nominees will receive an appropriate individualized award approved by the president and a signed certificate.

 

02.03The director of Special Projects will order and purchase all pins and will provide the appropriate pins to the Provostís Office for faculty awards.

 

03.†††††† PROCEDURES FOR IDENTIFYING ELIGIBLE HONOREES

 

03.01During the first two weeks in January, the Office of Human Resources will forward a list of staff members eligible for recognition at the spring ceremony to the director of Special Projects. Faculty Records will forward a list of faculty members eligible for recognition at the fall convocation.

03.02The director of Special Projects will submit to administrative heads a preliminary list of honorees for the spring ceremony. Administrative heads will verify the names and resolve any discrepancies with Human Resources, which will notify Special Projects of any needed changes.

03.03The Provostís Office will supply college deans with appropriate certificates and pins for faculty honorees.

03.04College deans will notify faculty honorees.

 

04.†††††† STAFF YEARS OF SERVICE AWARDS CEREMONY PROCEDURES

 

04.01In addition to the recipients, the president encourages the Presidentís Cabinet and the honoreesí immediate supervisors to attend and participate in this tribute to their colleagues.

04.02Special Projects is responsible for sending invitations to the honorees and their immediate supervisor for the staff awards ceremony and the presidentís reception. College deans will notify faculty honorees.

04.03The Office of University Marketing will coordinate group pictures taken at the staff awards ceremony with the director of Special Projects. College deans are responsible for making arrangements with the Office of University Marketing for any special photographs or stories about faculty service awards presented at the fall college convocations.

 

05.†††††† RETIRED FACULTY AND STAFF RECOGNITION EVENT PROCEDURES

 

05.01During Homecoming Week, the president will host a special event, either a lunch or an early evening reception, to pay special tribute to newly retired faculty and staff members. Previously retired faculty and staff members are invited also.

05.02In addition to newly and previously retired faculty and staff members, the president encourages the Presidentís Cabinet and the academic deans to participate in this tribute to their colleagues.

05.03The director of Special Projects is responsible for sending invitations to the retired faculty and staff recognition ceremony.

05.04The director of Special Projects will arrange for a photographer to be present at the recognition ceremony.

 

06.†††††† REVIEWERS OF THIS UPPS

 

††††††††††† 06.01Reviewers of this UPPS include the following:

 

Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Special Assistant to the President††††††††††† June 1 E5Y

 

Director, Special Projects†††††††††††††††††††††††††† June 1 E5Y

 

Director, Human Resources††††††††††††††††††††† June 1 E5Y

 

Provost and Vice President for††††††††††††††††† June 1 E5Y

Academic Affairs

 

07.†††††† CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Special Assistant to the President; senior reviewer of this UPPS

President