Attachment I
Texas State University
Office of the Chief Diversity Officer and
Director, Equity and Access
Formal Complaint Form
Instructions:
Texas State University is committed
to providing an educational and working environment that is free from
discrimination. Prior to completing this form, it is important for you to be
fully aware of the specific complaint procedures outlined in the policy on discrimination
(UPPS No. 04.04.46). In particular, you should review the information on the
time limits as specified in the procedure. You must complete and submit this
form as soon as possible following the alleged incident. By being as specific
as possible when discussing incidents of discrimination, you will assist the
investigators in the fact-gathering process. Be sure to include the dates the
incidents occurred, the names of the persons involved and the names of those
who may have witnessed the incident. Your complaint is not limited to the space
provided. You are encouraged to attach additional materials that may assist in
the investigation process. Please note that information provided on this or any
other form is not considered an official complaint unless it is signed by you
and dated.
Upon receipt of your complaint, the
university will review it. If it is determined that your complaint is complete
and raises covered issues, an investigation will be initiated. You will be
informed of the outcome of the investigation.
To investigate your complaint, it
will be necessary to interview you, the alleged offenders, and any witnesses
with knowledge of the allegations or defenses. The university will notify all
persons involved in the investigation that it is confidential and that
unauthorized disclosures of information concerning the investigation could
result in disciplinary action.
It is the expectation of the
university that those who file a complaint will remain active and cooperative
in the investigation process.
Submit
complaints by mail or in person to:
The Office of the Chief Diversity Officer and Director,
Equity and Access, Texas State University, J.C. Kellam
164, 601 University Drive, San Marcos, TX 78666
Name:
________________________________________________________________
Last
First
Address: ______________________________________________________________
Street or P.O.
Box
City
State Zip
Phone: Day__________________________ Evening _________________________
E-mail
Address: ________________________________________________________
Texas State Dept:__________________________ Texas State ID: ______________
I am a: Texas State Student
Texas State Employee Other: ________________
I
wish to complain against: ________________________________________________
(Identify the persons directly
responsible for the alleged violation)
1.
Date of alleged incident: _______________________________________________
2.
Place of alleged incident: ______________________________________________
3.
Nature of alleged incident: _____________________________________________
[Discrimination on the basis of your race, color, national
origin, age, sex, religion, disability, veterans’ status, sexual orientation,
gender identity, or expression.]
4. Describe in detail
the specific incident that is the basis of the complaint: (Describe each
incident of discrimination separately. Please be as detailed as possible,
giving names, dates and places; include phone numbers and addresses if
possible. Use additional paper if needed.)
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5. Did the person you
are complaining against state a reason for the action prompting your complaint?
If yes, please describe:
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6. Describe why you
believe the incident you described was related to your race, sex, or whatever
basis you indicated above.
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7. List and describe all
documents, emails, records, materials and other evidence pertaining to your
complaint:
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8. List and identify all
witnesses to the incidents or persons who have personal knowledge of
information pertaining to your complaint:
___________________________________________________________________
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9. Have you previously
reported or otherwise complained about this or related acts of harassment or
discrimination to a university supervisor or official? If so, please identify
the individual to whom you made the report, the date you made the report and
the resolution.
___________________________________________________________________
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10.
Describe the injury or harm you suffered because of the alleged incident:
___________________________________________________________________
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11.
Please submit any additional information pertaining to the alleged incident:
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12. What would you like the
university to do as a result of your complaint? What remedy you are seeking:
___________________________________________________________________
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13. If an advisor will assist you in
the complaint process (see Section 06.03 f.), indicate the individual’s name,
title, address and telephone number:
___________________________________________________________________
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Complaint
Acknowledgment:
I certify that to the best of my
knowledge the information that I have provided is accurate and the events and
circumstances are as I have described them.
I understand and acknowledge that a
copy of this complaint, along with the attachments, will be furnished to the alleged
offender (respondent). I have attached to this complaint any supportive
evidence and documentation such as emails, records, materials which I believe support my allegation. I also understand and consent to the
disclosure of information contained in this complaint to appropriate
administrators and witnesses interviewed for the purpose of investigating this
complaint. I understand that I will have to provide contact information of
witnesses identified in this complaint. I am willing to cooperate fully in the
investigation and provide whatever evidence the university deems relevant.
I understand that the nature of this
complaint, correspondence, and all discussions conducted in the course of
investigation of the information contained in this complaint are confidential
to the extent permitted by law and unauthorized disclosures of information
concerning the investigation could result in disciplinary action. I agree to
abide by these guidelines.
Signature:
______________________________________ Date: _________________
Please
note: If you indicate you will be assisted by an advisor, your signature below
authorizes the named individual to receive copies of relevant student records
and correspondence regarding the complaint and to accompany you to any
meetings.
Signature:
______________________________________ Date: _________________