Employees with Serious Illnesses                                    UPPS No. 04.04.44

Issue No. 5

Effective Date: 01/15/2013

Review: December 1 E4Y

 

01.         POLICY STATEMENT

01.01  This policy provides guidelines for faculty and staff employees who have serious illnesses, for supervisors and managers responsible for these employees, and for dealing with the concerns of co-workers.

02.       GENERAL CONSIDERATIONS

02.01  A serious illness is any medical condition that may result in significant impairment of mental or bodily function, may be life-threatening, or may pose a significant health risk to others.

02.02  The university recognizes that employees with serious illnesses may wish to continue to participate in as many of their normal activities as their conditions will allow, including work.

02.03  The university also recognizes that continued employment for an employee with a serious illness may be therapeutically important in the remission or recovery process, and may prolong that employee's life. As long as these employees are able to meet the performance standards of their job, they may continue to work provided they pose no health hazard to other employees (as determined in Section 02.04). Supervisors and managers will be sensitive to their conditions and see that, to the extent possible, they are treated like other university employees.

02.04  Concurrently, the university strives to provide a safe work environment for students, other employees, and the public. The director of the Student Health Center, the director of Environmental Health, Safety & Risk Management and the TSUS associate general counsel will confer and make recommendations to the appropriate vice president regarding precautionary actions that should be taken to ensure that an employee's condition does not present a significant health or safety risk to others.

03.       RESPONSIBILITIES

03.01  Employees are encouraged to report to their supervisors any serious illnesses that cause disabilities, if they would like to request workplace accommodations. Employees should refer to UPPS No. 04.04.60, Workplace Accommodation concerning reasonable accommodations.

03.02  Employees who are faced with a serious injury or illness should refer to UPPS No. 04.04.30, University Leave Policy concerning Family Medical Leave and other leave options.

03.03  Human Resources will assist supervisors and employees regarding insurance, leave, benefits, and other work-related concerns.

03.04  The director of the Student Health Center will be a resource to the director of Human Resources and the assistant vice president and director of Multicultural Student Affairs in conjunction with members of the Workplace Accommodation Interactive Team in determining the appropriateness of an employee request for a reasonable accommodation.

04.       PROCEDURES FOR MAINTAINING CONFIDENTIALITY

04.01  No university employee shall disclose any information regarding an employee's health condition without that employee's written consent authorizing the disclosure, except as may be required in Section 02.04. When dealing with situations involving employees with serious illnesses, supervisors and managers should remember that an employee's health condition is confidential, and that they should take precautions to protect that confidentiality. Upon receiving the employee’s written authorization, supervisors may consult with the director of Human Resources to discuss:

a.   University policy concerning any action that may need to be taken, and

b.   Reasonable accommodations for the employee with a disability consistent with the needs of the work unit and other employees.

05.       PROCEDURES FOR DEALING WITH CO-WORKERS

05.01  Supervisors and managers should:

a.   Be sensitive and responsive to co-workers' concerns.

b.   Ensure that the work of the unit continues and that the ill employee is not harassed or discriminated against by other employees because of a disability.

05.02  If an employee becomes aware of a person having an illness that may be a direct threat to other employees, students, or the public, the employee should immediately consult with the director of the Student Health Center.

06.     REVIEWERS OF THIS UPPS

06.01  Reviewers of this UPPS include the following:

Position                                                         Date

Director, Human Resources                      December 1 E4Y

 

Director, Student Health Center                December 1 E4Y

 

TSUS Associate General Counsel           December 1 E4Y

 

Chair, Staff Council                                    December 1 E4Y

 

Chair, Faculty Senate                                 December 1 E4Y

 

Director, Environmental Health,                December 1 E4Y

Safety & Risk Management

 

Asst. VP and Director, Multicultural          December 1 E4Y

Student Affairs                                            

 

Chief Diversity Officer & Director,             December 1 E4Y

Equity & Access

07.       CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Director of Human Resources; senior reviewer of this UPPS

Vice President for Finance and Support Services

President