Attachment II(f)

Sample Letter

TERMINATION (NON-DISCIPLINARY) Non-Student, Non-Regular Employee

[date]

Memo to: [Name of employee, social security number, and department]

From: [University official with discharge authority]

Subject: Termination (Non-Disciplinary)

Through this notification I must regretfully inform you that I am terminating your employment effective [date] as a [employee's title] in the [name of department] at Texas State University-San Marcos.

[Although the employee is not entitled to a statement of reasons for the discharge, the supervisor may, in appropriate situations, provide reasons.]

A copy of this letter will be placed in your official personnel record in Human Resources.

You have the right to appeal this termination through the complaint procedures in UPPS No. 04.04.41, “Staff Employee Grievances and Complaint Policy” within 10 working days of receipt. Contact Human Resources if you have questions.

Please acknowledge below your receipt and understanding of this letter.

_____________________

Signature of Employee

_____________________

Date

Sample Letter

TERMINATION (NON-DISCIPLINARY) Interim Employee

[date]

Memo to: [Name of employee, social security number, and department]

From: [University official with discharge authority]

Subject: Termination (Non-Disciplinary)

Through this notification I must regretfully inform you that I am terminating your employment effective [date] as a [employee's title] in the [name of department] at Texas State University-San Marcos.

You were hired to function in an interim capacity for the duration of [a project, dates, or duration]. Since the [project is now completed], [the period of time has ended], [date has arrived], your position is terminated effective the date listed above.

You have the right to appeal this termination through the complaint procedures in UPPS No. 04.04.41, "Staff Employee Grievances and Complaint Policy” within 10 working days of receipt. Contact Human Resources if you have questions.

A copy of this letter will be placed in your official personnel record in Human Resources.

Please acknowledge below your receipt and understanding of this letter.

_____________________

Signature of Employee

 _____________________

Date

Sample Letter

TERMINATION (NON-DISCIPLINARY)

[date]

Memo to: [Name of employee, social security number, and department]

From: [University official with discharge authority]

Subject: Termination (Non-Disciplinary)

Through this notification I must regretfully inform you that I am terminating your employment effective [date] as a [employee's title] in the [name of department] at Texas State University-San Marcos.

[Although the employee is not entitled to a statement of reasons for the discharge, the supervisor may, in appropriate situations, provide reasons.]

You have the right to appeal this termination through the complaint procedures in UPPS No. 04.04.41, "Staff Employee Grievances and Complaint Policy” within 10 working days of receipt. Contact Human Resources if you have questions.

A copy of this letter will be placed in your official personnel record in Human Resources.

Please acknowledge below your receipt and understanding of this letter.

_____________________

Signature of Employee

_____________________

Date