Hiring Temporary Workers through Temporary              UPPS 04.04.22

Personnel Service Providers                                             Issue No. 2

                                                                                                Effective Date: 01/27/2015

Review: September 1 E4Y

 

 

01.       POLICY STATEMENTS

 

01.01  This policy describes the procedures for hiring temporary workers through a temporary personnel service provider.

 

01.02  This policy complies with the provisions of The Texas State University System Rules and Regulations, UPPS No. 03.04.04, Processing, Approving, and Executing Contracts, Purchases, and Agreements, and UPPS No. 05.02.02, Texas State Purchasing Policy, that apply to soliciting, awarding, and executing contracts with third-party service providers.

 

01.03  The provisions of this policy apply to expenditures from all funds, regardless of source.

 

01.04  The process for obtaining temporary workers from a temporary personnel service provider falls outside of normal university employment policies and procedures.

 

02.       DEFINITIONS

 

02.01  Temporary Workers – persons employed through a temporary personnel service provider. The temporary workers are employees of the provider and subject to all applicable policies and procedures of the provider and of Texas State University.

 

02.02  Temporary Personnel Service Provider – a third-party vendor who provides temporary workers.

 

02.03  Hourly Rate – a contract pay rate negotiated by the university’s Procurement and Strategic Sourcing department for workers obtained through an approved temporary personnel service provider.

 

02.04  Electronic Procurement System – the business-to-business purchase and sale of supplies and services system. The system is available in the SAP Portal.

 

03.       CONTRACT ADMINISTRATION

 

03.01  Procurement and Strategic Sourcing is responsible for negotiating and administering all contracts with temporary personnel service providers.

 

04.       Procedures for hiring temporary workers from temporary personnel service providers

 

04.01  Prior to using a temporary worker from a temporary personnel service provider, the hiring manager must determine the best option for accomplishing the department’s workload and whether using a temporary worker from a temporary personnel service provider is cost effective.

 

04.02  If the hiring manager decides to use a temporary personnel service provider, the Electronic Procurement System must be used to secure and pay the temporary worker.

 

            Only the approved temporary service providers under contract and listed in the Electronic Procurement System may be used unless prior written approval for an exception is obtained from the vice president for Finance and Support Services (VPFSS).

 

            Temporary workers secured from temporary personnel service providers outside of the Electronic Procurement System will not be approved for payment without the written approval exception from the VPFSS.

 

04.03  Hiring managers will find a published list of approved temporary personnel service providers in the Electronic Procurement System with hourly pay rates by provider and job title.

 

04.04  Hiring managers may accept the temporary worker selected by the temporary personnel service provider or may choose to interview candidates identified by the service.

 

04.05  Hiring managers will be responsible for making arrangements with the temporary personnel service provider to have the temporary worker report to work and for approving the work time for the temporary worker.

 

05.       REVIEWERS OF THIS UPPS

 

            05.01  Reviewers of this UPPS include the following:

 

Position                                                         Date

 

Assistant Vice President for                       September 1 E4Y

Human Resources

 

Director, Procurement and Strategic        September 1 E4Y
Sourcing

 

06.       CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

            Assistant Vice President for Human Resources; senior reviewer of this UPPS

 

            Vice President for Finance and Support Services

 

            President