Budgeting for Strategic Planning Priorities††††††††††††††††††† UPPS No. 03.02.10

Issue No. 1

Effective Date: 03/30/2009

Review: September 1 E4Y

 

 

01.†††††† POLICY STATEMENTS

 

01.01   The purpose of this UPPS is to document the Universityís practice of allocating resources in the annual operating budget to those priorities established in the University Strategic Plan. Furthermore, it establishes policy and procedures for:

 

a.    Linking decisions regarding tuition and fee proposals submitted to The Texas State University System Board of Regents to funding needed to accomplish the University Strategic Plan,

 

b.    Linking decisions regarding the allocation of available resources to the priorities enumerated in the University Strategic Plan.

 

For the purpose of this UPPS, tuition refers to Designated Tuition which is set by the Board of Regents, Texas State University System. The fees described in this UPPS are those enumerated in the Rules and Regulations, Board of Regents, Texas State University System, Chapter III, section 1.4 as requiring Board of Regents approval.

 

02.         PROCEDURES FOR SUBMITTING TUITION AND FEE PROPOSED INCREASES TO THE BOARD OF REGENTS

 

02.01   Each October, the Director of Budgeting prepares an estimate of funds available for new allocation in the subsequent budget year. Current tuition and fee rates, current enrollments and current legislative appropriations are used in this estimating process. After review and approval by the Vice President for Finance and Support Services (VPFSS), the VPFSS presents the estimate to the Presidentís Cabinet.

 

02.01   The Presidentís Cabinet reviews this estimate in conjunction with strategies proposed to be implemented in the subsequent fiscal year per the University Strategic Plan. If a shortfall in available resources exists and the reallocation of existing resources will not provide sufficient revenue, proposed increases in Designated Tuition and fees are developed for submission to the Board of Regents at their November meeting.

 

02.02   When considering proposed Designated Tuition and fee increases, the Presidentís Cabinet may also consider the proposed impact of the increases on the need for additional student financial aid, a comparison of the total cost of attendance at Texas State versus in-state peer institutions and the impact of tuition and fee increases in the next fiscal year on future potential increases in a five-year planning horizon.

 

02.03   Prior to submission of a proposed increase in Designated Tuition to the Board of Regents, an open hearing with students must be held in accordance with State statutes.

 

03.         PROCEDURES FOR APPROVING NEW FUNDING ALLOCATIONS

 

03.01   In May and June of each fiscal year, each vice president will review the University Strategic Plan and the financial impact on their operations of strategies to be implemented in the subsequent fiscal year. Each vice president will prepare a prioritized list of strategic funding initiatives based on this review of the University Strategic Plan. The Director of Budgeting will review the lists to ensure that costs such as fringe benefits and maintenance and utilities on requests involving facilities are adequately calculated.

 

03.02   Prior to July 1 of each fiscal year, the Presidentís Cabinet will meet to review and discuss these strategic funding initiatives and decide on the allocations to be included in the proposed annual operating budget for the upcoming fiscal year. In determining which strategic priorities can be funded, the Presidentís Cabinet will include in the available funding those revenues from tuition and fee rates previously approved by the Board of Regents, previously approved legislative appropriations, including Statutory Tuition, and other Unrestricted Current Funds, excluding Auxiliary Enterprises, revenues as estimated by the Director of Budgeting as being available.

 

03.03   The Director of Budgeting will document these strategic plan allocations and document their link to the University Strategic Plan.

 

03.04   The VPFSS will prepare a motion for approval of the Annual Operating Budget by the Board of Regents for submission to the Texas State University System Administrative Office (TSUS) by the due date assigned by that office.

 

03.05   The Director of Budgeting will prepare a Summary and Analysis of the Annual Operating Budget in the format prescribed by the TSUS and submit it electronically to the Vice Chancellor for Finance atthe TSUS by the same due date as assigned in Section 03.04 above.

 

03.06   For the purpose of determining the distribution of lump sum strategic plan allocations made to the divisions, such as salary increase funds, new faculty or staff positions or departmental maintenance and operations funding, the Provost and vice presidents may adopt complimentary divisional Policy and Procedure Statements (PPS). The Provost or vice president will report any such subsequent allocations and their linkage to the University Strategic Plan to the Director of Budgeting.

 

04.         REVIEWERS OF THIS UPPS

 

04.01   Reviewers of this UPPS include the following:

 

Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Director, Budgeting†††††††††††††††††††††††††††††††††††† September 1 E4Y

 

Associate Vice President for††††††††††††††††††††† September 1 E4Y

Institutional Effectiveness

 

05.         CERTIFICATION STATEMENT††††

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

††††††††††† Director of Budgeting; senior reviewer of this UPPS

 

††††††††††† Vice President for Finance and Support Services

 

††††††††††† President