Admission Tickets for University Events UPPS
Issue No. 5
Effective Date: 10/09/2009
Review: February 1 E6Y
01. POLICY STATEMENT
01.01 This UPPS states the procedures for managing university sponsored events ticket sales.
02. PROCEDURES FOR PRINTING TICKETS
02.01 University departments may print tickets locally if the printer uses a computer software program designed for that purpose, with appropriate security precautions, including: pre-numbering tickets, accounting for seats sold, and reporting daily sales. If the tickets are pre-numbered, the printer must document the number printed, and the account manager must verify this information. Account managers must adequately document all sold and unsold tickets.
03. PROCEDURES FOR TICKET SALES
03.01 The Student Business Services office must receive all ticket sale proceeds according to UPPS No. 03.01.05, “University Income Recognition and Associated Cash-Handling Procedures”.
03.02 For security purposes, the department must store unsold tickets and cash on hand in either a safe or a locked file drawer, with limited access.
04. PROCEDURES FOR ACCOUNTING OF TICKET SALES
04.01 The account manager is held accountable for all ticket receipts for his/her account. The account manager must account for all ticket receipts for the account. Each manager must complete a final report on each event, , within 3 business days of the event completion, accounting for all tickets sold, lost, and complimentary tickets for an event.
05. REVIEWERS OF THIS UPPS
05.01 Reviewers of this UPPS include the following:
Treasurer February 1 E6Y
Athletic Director February 1 E6Y
Director, School of Music February 1 E6Y
Chair, Theatre Dept. February 1 E6Y
06. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Treasurer; senior reviewer of this UPPS
Vice President for Finance and Support Services