Admission Tickets for University Events                         UPPS No. 03.01.20
Issue No. 5
Effective Date: 10/09/2009

                                                                                                Review: February 1 E6Y

  

01.       POLICY STATEMENT

 

01.01 This UPPS states the procedures for managing university sponsored events ticket sales.

 

02.       PROCEDURES FOR PRINTING TICKETS

  

02.01  University departments may print tickets locally if the printer uses a computer software program designed for that purpose, with appropriate security precautions, including: pre-numbering tickets, accounting for seats sold, and reporting daily sales. If the tickets are pre-numbered, the printer must document the number printed, and the account manager must verify this information. Account managers must adequately document all sold and unsold tickets.

 

03.       PROCEDURES FOR TICKET SALES

 

03.01  The Student Business Services office must receive all ticket sale proceeds according to UPPS No. 03.01.05, “University Income Recognition and Associated Cash-Handling Procedures”.

 

03.02  For security purposes, the department must store unsold tickets and cash on hand in either a safe or a locked file drawer, with limited access.

 

04.       PROCEDURES FOR ACCOUNTING OF TICKET SALES

 

04.01 The account manager is held accountable for all ticket receipts for his/her account. The account manager must account for all ticket receipts for the account.  Each manager must complete a final report on each event, , within 3 business days of the event completion, accounting for all tickets sold, lost, and complimentary tickets for an event.

 

05.       REVIEWERS OF THIS UPPS

 

05.01  Reviewers of this UPPS include the following:

 

 

Position                                                         Date

 

Treasurer                                                       February 1 E6Y

 

Athletic Director                                            February 1 E6Y

 

Director, School of Music                           February 1 E6Y

 

Chair, Theatre Dept.                                    February 1 E6Y

 

06.       CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

Treasurer; senior reviewer of this UPPS

 

Vice President for Finance and Support Services

 

President