Undergraduate Excessive Hours Fee UPPS No. 03.01.17
Issue No. 1
Effective Date: 01/29/2014
Review: May 1 E4Y
01. POLICY STATEMENTS
01.01 This policy establishes the responsibility and procedures for assessing a higher tuition rate for undergraduates attempting excessive hours at a public institution of higher education.
01.02 This policy ensures that policy and procedures conform to the Texas Education Code and Texas Administrative Code. Texas Education Code §54.014 provides that institutions may charge a higher rate of tuition to undergraduates with excess hours. Texas Education Code §61.0595 limits formula funding for excess hours. Texas Education Code §51.3062(l) limits the number of developmental education semester credit hours for which formula funding may be received. Texas Education Code §51.931 exempts from excess hours regulations any courses that were attempted ten or more years before the start of a degree program under Academic Fresh Start. Texas Administrative Code Title 19, Part 1, Chapter 13, Subchapter F, Rules 13.100-13.109 provides the rules that clarify the enabling legislation and defines responsibilities of institutions to ensure that students are adequately informed regarding the excessive hours policy.
02.01 Degree Plan – academic program of courses and their related hours culminating in a degree or certificate, including minors, double majors, and completion of any other special program in which the undergraduate is also enrolled for Texas resident college credit, such as a program with a study abroad component.
02.02 Excessive Hours – effective with undergraduates initially enrolling in the fall 1999 semester and subsequent terms, hours attempted by a resident undergraduate that exceed by more than 45 hours of the number of hours required for completion of the degree plan in which the undergraduate is enrolled. Effective with undergraduates initially enrolling in the fall 2006 semester and subsequent terms, hours attempted by a resident undergraduate that exceed by more than 30 hours of the number of hours required for completion of the degree program in which the undergraduate is enrolled. Effective fall 2009, hours earned by an undergraduate before graduating from high school and used to satisfy high school graduation requirements are not included in the calculation of excess hours. For purposes of excess hours, resident undergraduates include nonresident undergraduates who are permitted to pay resident tuition.
02.03 Formula Funding – the method used to allocate appropriated sources of funds among institutions of higher education.
02.04 Hours – semester credit hours.
02.05 Non-Course-Based Developmental Education Interventions (also known as Non-Semester-Length Interventions and also referred to as Interventions) – interventions that use learning approaches designed to address an undergraduate's identified weaknesses and effectively and efficiently prepare the undergraduate for college-level work. These interventions must be overseen by an instructor of record, must not fit traditional course frameworks, and cannot include advising or learning support activities already connected to a traditional course. Interventions may include, but are not limited to, tutoring, supplemental instruction, or labs.
02.06 Developmental Courses – courses designed to correct academic deficiencies and bring undergraduates' skills to an appropriate level for entry into college. The term includes English as a Second Language (ESL) courses in which an undergraduate is placed as a result of failing the reading or writing portion of a test required by Texas Administrative Code §4.56 of this title (relating to assessment instruments).
02.07 Undergraduate – for the purposes of this policy, a student who has not been awarded a bachelor’s degree or the equivalent.
02.08 Workforce Education Courses – courses offered by two-year institutions for the primary purpose of preparing undergraduates to enter the workforce rather than academic transfer. The term includes both technical courses and continuing education courses.
03.01 Texas Education Code §54.014 provides that institutions of higher education may charge a resident undergraduate who incurred excessive hours, a tuition rate higher than the resident undergraduate tuition rate, but not to exceed the rate for nonresident undergraduates. Texas State University undergraduates attempting hours in excess of their degree program requirements will be charged the nonresident tuition rate for excessive hours. Texas Administrative Code, Chapter 13, Subchapter F, also provides guidance for the implementation of this policy.
a. Undergraduates initially enrolled during or after the fall 2006 semester will be charged at the nonresident rate if, prior to the start of the semester or session, the undergraduate has previously attempted 30 or more hours over the minimum number of semester credit hours required for completion of the degree program in which the undergraduate is enrolled.
b. Undergraduates initially enrolled during the fall 1999 through summer 2006 semesters will be charged at the nonresident rate if, prior to the start of the semester or session, the undergraduate has previously attempted 45 or more hours over the minimum number of semester credit hours required for completion of the degree program in which the undergraduate is enrolled.
c. For the purposes of determining the number of hours required for a degree plan, Texas State shall utilize the degree plan designated by the undergraduate as of the official census day of the term.
d. If an undergraduate at a four-year institution is not enrolled in a degree program, institutions shall consider the undergraduate to be enrolled in a degree program requiring a minimum of 120 hours.
e. If an undergraduate is enrolled on a temporary basis in a university or health-related institution and is also enrolled in a private or independent institution of higher education or an out-of-state institution of higher education, Texas State shall consider the undergraduate to be enrolled in a degree program requiring a minimum of 120 hours.
f. Texas State shall not consider any hours for which an undergraduate has enrolled as part of a master’s or professional degree program without first completing a bachelor’s degree in the calculation of the number of hours required for a bachelor’s degree or the equivalent until the undergraduate has completed a minimum of 120 hours required for the bachelor’s degree or equivalent.
03.02 Attempted courses include those courses attempted at Texas State or any Texas public institution of higher education. The following types of credit hours will count toward the excessive hour limit if they are normally eligible for formula funding:
a. major courses;
b. dual degree courses (excessive calculation assumes 30 hours);
c. minor courses (for optional minors, excessive calculation assumes 18 hours. For minors above 18 hours, the academic advisor notifies Student Business Services (SBS) to override the excess hour’s calculation.);
d. certificate courses;
e. teaching certification courses;
f. hours in distance and off-campus courses;
g. bankruptcy hours;
h. repeated courses; and
i. courses dropped after the official census date.
03.03 The following types of hours are exempt and are not subject to the limitation on formula funding set out in Texas Administrative Code §13.104 of this title (relating to limitation on formula funding for excess hours):
a. hours earned by the undergraduate before receiving a bachelor's degree that has been previously awarded;
b. hours earned through examination or similar method without registering for a course;
c. hours from developmental courses or interventions, workforce education courses, or other courses that would not generate academic credit that could be applied to a degree at Texas State if the course work is within the 27-hour limit at two-year colleges and the 18-hour limit at general academic institutions;
d. hours earned by the undergraduate at a private institution or an out-of-state institution;
e. hours not eligible for formula funding;
f. hours earned by the undergraduate before graduating from high school and used to satisfy high school graduation requirements; and
g. hours earned by the undergraduate ten or more years before beginning a new degree program under Academic Fresh Start as described in Texas Education Code §51.931 and Texas Education Code §61.0595(c).
*04. ECONOMIC HARDSHIP EXEMPTION POLICY AND PROCEDURE
04.01 Texas State has determined that undergraduates who are eligible for financial aid under the federal Pell Grant program will be exempted from the non-resident tuition if, at the time of registration, their Pell eligibility is documented in the student information system at Texas State.
*04.02 Undergraduates who become Pell-eligible during the semester in which they are charged the nonresident tuition may submit eligibility documents to the SBS office no later than the official last class day of the semester in which the exemption is being requested.
04.03 Undergraduates who file a change to their degree plan, which would adjust their excessive hour status, must do so by the census date of the semester in which they are charged the excessive hour rate.
05. RESPONSIBILITIES ASSOCIATED WITH THIS UPPS
05.01 Student Business Services responsibilities include the following:
a. confirm the tuition rate for undergraduates attempting excessive hours is accurate and complies with the policy;
b. confirm undergraduates who meet the economic hardship criteria as stated in Section 03.03 are exempt from policy; and
c. monitor legislative changes to comply with the fees assessed for excessive hours and revise as necessary.
05.02 Academic advisor responsibilities include the following:
a. track the progress of undergraduates and assist those who are approaching the limitations on formula funding;
*b. inform each undergraduate of their progress toward the limitations on formula funding and disclose Texas State's tuition policy to those who have accumulated 90 or more hours toward the limit;
c. respond to student inquiries on the excessive hours calculation;
*d. inform undergraduates of the economic hardship exemption process; and
e. notify SBS to override the excessive hours calculation when the student’s minor exceeds 18 hours.
05.03 Curriculum Services responsibilities include the following:
a. publish the excessive hour policy information in the undergraduate catalog. Texas State shall publish information in the catalog about the limitations on hours set out in this policy and the tuition rate that will be charged to affected undergraduates;
b. monitor legislative changes for updates needed in the catalog; and
c. maintain the excessive hour table that tracks degree hour requirements for all undergraduate degree and certificate programs.
05.04 Institutional Research responsibilities include the following:
a. report the required excessive hour information to The Texas Higher Education Coordinating Board (THECB); and
b. monitor THECB reporting requirements to ensure compliance with excessive hour reporting requirements. Review TCC/Banner reporting modules to verify compliance, and request modifications as necessary.
*05.05 Registrar responsibilities include the following:
a. publish the excessive hour policy information in all registration documents. The publication will include the number of hours or type of courses that a Texas resident is entitled to complete to be charged the Texas resident tuition rate, and the excessive hours tuition rate that will be charged to affected undergraduates;
*b. inform each undergraduate of their progress toward the limitations on formula funding and disclose Texas State’s tuition policy to those who have accumulated 120 or more hours toward the limit; and
*c. inform each undergraduate of their status toward the limitations on formula funding and disclose Texas State’s tuition policy to those who have reached the maximum accumulated hours toward their limit and will be assessed the excessive hour’s tuition rate the following semester.
*05.06 Student responsibilities include the following:
*a. notify advisor of dual enrollment courses; and
*b. provide transcript information (transfer students) in order to have hours assessed correctly.
06. REVIEWERS OF THIS UPPS
06.01 Reviewers of this UPPS include the following:
Treasurer May 1 E4Y
Director, Student Business Services May 1 E4Y
Director, Curriculum Services May 1 E4Y
Director, Institutional Research May 1 E4Y
Director, Financial Aid and May 1 E4Y
07. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Treasurer; senior reviewer of this UPPS
Vice President for Finance and Support Services