Attachment I (Form AP-5)
Research Advance Request Form
Accounts Payable Office
Submit completed forms to: AVP Research Office JCK 489
Instructions: Complete all fields. Include this form with any required supporting documentation.
Form must be submitted
10 days prior to the requested date in field 13 below. For more information on process and requirements, contact the AVPR Office at 5-2314. If
related to foreign travel, presidential travel approval is required 45 days
prior to departure.
AP Use: Funds Commitment No. |
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AP Use:
Advance Document No. |
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1. Principal Investigator
2. SAP Vendor No.
3. Project
4a. Use of Funds
Start Date __________________________
4b. Use of Funds End Date ___________________________
4c. Grant Start Date _____________________________ 4d. Grant End Date
________________________________________
Estimated
5. Advance Type One Time Revolving -
Payments Human Subjects Complete #6
6. Human Subjects IRB # __________________________ Approval Date
_________________________
7. Rationale for Advance Request (If additional space is needed, attach a separate document.)
GL Expense Code A B C D E 14. Total
8. Cost Center
9. Fund
10. Internal Order 11. Sponsored Class
12. Amount
13. Date Advance Needed
15. Contact Person Phone
I accept responsibility for all cash and
cash equivalents received under this
advance. I will provide a reconciliation
including receipts and all other required documentation within 30 days of the
Use of Funds end date shown in 4b above.
If I fail to provide the required reconciliation and required support
documentation, I understand that I will be contacted to repay the university for any unsubstantiated amount of this
advance. Should the unsubstantiated
amount not be repaid within 60 days of the Use of Funds end date shown in 4b
above, the unsubstantiated amount will be reported to the Payroll and Tax
Compliance Office for inclusion as additional income on the requesting
investigator’s W-2 in accordance with IRS requirements. Funds received will be used in accordance
with the principles established in OMB Circular A-21 regardless of the source
of funding.
16. Approvals Signature Printed Name Date
Requesting Investigator |
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Academic Chair1 (if $2,500 or more) |
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Academic Dean (if $10,000 or more) |
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Office of Sponsored Programs2 |
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Assistant VP for Research
Approval3 |
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1 If the approver
is the requesting investigator, approval is required from at least one level higher than the investigator.
2 Office of Sponsored Programs approval required on all sponsored projects.
3 Assistant Vice President
Research approval
required on all human subject advances and Research
Enhancement Program (REP) funded projects.
AP Internal Coding: Bank:
10 General Ledger: 101120 Fund: 2025031000
Effective 1/01/13