Attachment II
Collection
and Preservation of Evidence
The
following guidelines are designed to provide for the efficient and proper
collection, preservation, and identification of evidence at the scene of a
known or suspected crime.
Definitions
Evidence
– Anything, physical or biological, which may reconstruct the crime, identify
the elements, obtain the facts, establish motive, develop suspects, apprehend
offenders, or provide something that is legal to submit to a competent tribunal
as a means of ascertaining the truth of any alleged matter or act under
investigation before it.
Seizure
of electronic data storage devices – In the event that an electronic data
storage device needs to be seized for evidence processing, the department will notify
UPD. Under the direction of a police officer, a trained information technology
employee from the university or other trained individual available for this
purpose will assist in preserving the evidence. The officer in charge of the
scene will fill out a property sheet, seize and secure the property within UPD
room evidence.
In
the event a trained individual is unavailable, the equipment will be seized
following the guidelines specified in the US Secret Service’s “Best Practices for
Seizing Electronic Evidence v.3 A Pocket Guide for First Responders.”
Chain of Custody – A written record indicating each
change in the custodial responsibility of an article of evidence. This will be
documented on the property tag. The chain of custody will include all of the
following information that is applicable to the custody transfer:
a)
Name
of the person last having custody of the item;
b)
Reason
for transfer of item in custody;
c)
Date
and time of submission or mailing and method used for transmission, if
applicable;
d)
Name
and location of laboratory, if applicable;
e)
Date
and time of receipt in the laboratory, if applicable;
f)
Synopsis
of event and explanation of examinations requested, if applicable; and
g)
Name
and signature of the person receiving the evidence and the person’s functional
responsibility.