NOTIFICATION OF RIGHTS UNDER FERPA
The Family Educational Rights and Privacy Act of 1974 (FERPA) affords students certain rights with respect to their education records. These rights include:
1.††††† The right to inspect and review the studentís education records within 45 days of the day Texas State receives a request for access. Students should submit to the registrar, academic dean, department chair, or other appropriate official, written requests that identify the records they wish to inspect.
†††††††† Texas State will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2.††††† The right to request the amendment of the studentís education records that the student believes are inaccurate or misleading. Students may ask Texas State to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
†††††††† If Texas State decides not to amend the record as requested by the student, the university will notify the student within a reasonable time of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3.††††† The right to consent to disclosures of personally-identifiable information contained in the studentís education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.
†††††††† A school official is a person employed by Texas State or The Texas State University System in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom Texas State has contracted (such as an attorney, auditor, information processor or collection agent); a person serving on the Board of Regents, The Texas State University System; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
†††††††† A school official has a legitimate educational interest if the official needs to review or maintain a student education record in order to fulfill his or her professional or contractual responsibility. Upon request, Texas State discloses student education records without consent to officials of another school in which a student seeks or intends to enroll.
4.††††† The right to file a complaint with the U.S. Department of Education concerning alleged failures by Texas State to comply with the requirements of FERPA.
5.††††† The right to know the types of personally-identifiable information that Texas State deems directory information that it may release without consent. Texas State has designated the following information as directory information: 1) name; 2) date and place of birth; 3) fields of study, including major and minor; 4) enrollment status (actual hours enrolled, undergraduate, graduate, etc.); 5) degrees, certificates and awards received; 6) type of award received (academic, technical, continuing education, etc.); 7) dates of attendance; 8) student classification; 9) name of the most recent previous educational agency or institution attended; 10) telephone number; 11) current and permanent addresses, excluding e-mail addresses; 12) weight and height of athletes; 13) participation in officially-recognized activities and sports; 14) names of prospective graduates; 15) names of parents; 16) photographs of students; and 17) any other records that could be treated as directory information under FERPA.
6.††††† The right to refuse to let Texas State designate the types of directory information. Any student may refuse to let Texas State designate any or all of the above types of information about the student as directory information. To do so, the student should file a written request in the Registrarís Office. The student should specify in his or her request, the types of information that should not be designated as directory information, or the student may direct that all of the above types of information not be designated as directory information. Texas State will apply the request to the studentís education records until the student notifies the Registrarís Office otherwise.
†††††††† Texas State may release the results of campus disciplinary proceedings concerning alleged perpetrators of violent crimes to the victims of those violent crimes.