Attachment
I*
Notification
of Rights Under FERPA
Family
Educational Rights & Privacy Act
(Buckley
Amendment, 1974)
The
Family Educational Rights and Privacy Act of 1974 (FERPA) affords students
certain rights with respect to their education records. These rights include:
A.
The
right to inspect and review the student’s own education records (with certain
limited exceptions) within 45 days of the day Texas State receives the
student’s request for access. A student should submit to the registrar,
academic cean, department chair, or other appropriate
official, a written request identifying the records he or she wishes to
inspect. Texas State will make arrangements for access and notify the student
of the time and place where the records may be inspected. If the records are
not maintained by the university official to whom the request was submitted,
that official shall advise the student of the correct official to whom the
request should be addressed.
B.
The
right to request the amendment of the student’s education
records that the student believes are inaccurate or misleading. The
student should submit his or her request in writing to the university official
responsible for the record, clearly identify the part of the record he or she
wants amended, and specify why it is inaccurate or misleading. If the
university decides not to amend the records as requested by the student, the
university will notify the student within a reasonable time of the decision and
advise the student of his or her right to a hearing regarding the request for
amendment. Additional information regarding the hearing procedures will be
provided to the student when notified of the right to a hearing.
C.
The
right to consent to disclosures of personally-identifiable information contained
in the student’s education records, except to the extent that FERPA authorizes
disclosure without consent.
One
exception that permits disclosure without consent is disclosure to “school
officials” with “legitimate educational interests.” A “school official” is a
person employed by the university or The Texas State University System in an
administrative, supervisory, academic or research, or support staff position
(including law enforcement unit personnel and health staff); a person or
company with whom the university has contracted to provide a service to or on
behalf of the university (such as an attorney, auditor, information processor,
or collection agent); a person serving on the Board of Regents, Texas State
University System; or a student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his or her tasks. A school official has a “legitimate educational
interest” if the official needs to review or maintain an education record in
order to fulfill his or her professional or contractual responsibility.
Another
such exception permits Texas State to disclose a student’s “directory
information” without consent. Texas State has designated the following information
as directory information: 1) name; 2) date and place of birth; 3) fields of study,
including major and minor; 4) enrollment status (actual hours enrolled, undergraduate,
graduate, etc.); 5) degrees, certificates, and awards; 6) type of award
received (academic, technical, continuing education, etc.); 7) dates of
attendance; 8) student classification; 9) name of the most recent previous
educational agency or institution attended; 10) telephone number, including
cell phone number; 11) current and permanent addresses, excluding e-mail
addresses; 12) weight and height of athletes; 13) participation in officially
recognized activities and sports; 14) names of prospective graduates; 15) names
of parents; 16) photographs of students; and 17) any other records that could be
treated as directory information under FERPA.
Upon
request, the university also discloses education records without consent to
officials of another school in which a student seeks or intends to enroll or
where the student is already enrolled so long as the disclosure is for purposes
related to the student’s enrollment or transfer.
D.
The
right to have the student’s directory information withheld. To do so, the
student should complete and submit a Privacy
Hold Form that is available in the Office of the University Registrar.
Texas State will apply the privacy hold request to the student’s records until
the student notifies the Registrar’s Office otherwise.
E.
The
right to file a complaint with the U.S. Department of Education concerning
alleged failures by Texas State to comply with the requirements of FERPA. The
name and address of the office that administers FERPA is: Family Policy
Compliance Office, U.S. Department of Education, 400
Maryland Ave., SW, Washington, DC 20202-4605.
F.
Texas
State may release the results of campus disciplinary proceedings concerning
alleged perpetrators of violent crimes to the alleged victims of those violent
crimes.