Revised:
07/10/2008
Advisors
to Student Organizations UPPS
No. 01.04.06
Issue
No. 2
Effective
Date: 9/30/2004
Review:
May 1 E4Y
01. POLICY STATEMENTS
01.01 This policy statement sets forth the
relationship that exists between the University and its faculty and staff
advisors when they provide service to registered and chartered student
organizations.
01.02 Registered and chartered student organizations
must have a faculty or staff advisor who is employed by the University at least
one-half time.
02. DEFINITION
02.01 In this UPPS "advisor" means any
faculty member or staff employee who is employed by the University and is the
designated advisor for a registered or chartered student organization. For
definitions of "registered" or "chartered," refer to the
Student Organization Handbook.
03. SUMMARY OF APPLICABLE LAW
03.01 Advisors serve in an official capacity and
within the scope of their employment by providing services to the University
when they provide services to registered and chartered student organizations.
03.02 Chapter 104 of the Civil Practice and Remedies
Code provides for state indemnification for university employees for acts or
omissions occurring in the scope of their employment. Indemnification for
personal injuries is limited to $100,000 for injuries to a single person and
$300,000 for a single occurrence. Indemnification for property damage is
limited to $10,000 for a single occurrence.
03.03 The
Civil Practice and Remedies Code also provides that the Attorney General will
defend university employees for acts or omissions occurring in the scope of
their employment.
03.04 Texas Civil
Practice and Remedies Code § 101.106 provides
a means for employees who are
sued for some actions arising from within the general scope of their employment
to have the suit against them dismissed. In such cases the University is
automatically substituted as the defendant in place of the employee.
04. GENERAL GUIDELINES AND SUGGESTIONS FOR ADVISORS
04.01 Attachment
I contains general guidelines and suggestions for advisors. The information
in the attachment is not mandatory and does not constitute University policy or
procedure. Instead, the information is intended to help advisors understand
their roles and to assist them in their service to the organizations.
05. PROCEDURE FOR REQUESTING LEGAL ASSISTANCE
FROM THE ATTORNEY GENERAL
05.01 Although the service of citation is rare, an
advisor should notify the University Attorney immediately after service of a
citation. The University Attorney will help the advisor submit the matter to
the Attorney General. The Attorney General will defend an advisor in a cause of
action covered by law if the advisor delivers to the Attorney General any
citation no later than ten days after the service.
06. REVIEWERS OF THIS UPPS
06.01 Reviewers of this UPPS include the following:
Position Date
University
Attorney May
1 E4Y
Associate
Director, LBJ Student Center May
1 E4Y
07. CERTIFICATION
STATEMENT
This UPPS has been
approved by the following individuals in their official capacities and
represents Texas State policy and procedure from the date of this document
until superseded.
University Attorney;
senior reviewer of this UPPS
Special Assistant to the
President
President