Appropriate Release of Information UPPS No. 01.04.00

Issue No. 2

Effective Date: 10/14/2008
Review: August 1 E2Y

01. POLICY STATEMENTS

01.01 This UPPS sets forth references to federal laws, state laws, and university policies regarding access to student, employee, alumni, and police records by employees of the University; employees of other state and federal agencies; members of the news media; and the general public.

01.02 Should apparent conflicts be observed within the UPPSs and laws listed below, the University Attorney should be consulted before any information is released.

02. LIST OF PERTINENT LAWS AND POLICIES

02.01 Federal Laws

a. Family Educational Rights and Privacy Act (FERPA)

b. Gramm-Leach-Bliley Act of 2000 (GLB)

c. Health Insurance Portability and Accountability Act of 1996 (HIPAA)

02.02 State Laws

a. Medical Practice Act of the Texas Occupations Code

b. Texas Health and Safety Code, Chapter 611 (Mental Health Records)

c. Texas Public Information Act (TPIA)

02.03 University Policy and Procedure Statements (UPPS)

a. UPPS No. 01.04.22, Copyright Guidelines for Classroom Use and Research

b. UPPS No. 01.04.30, Release of Information Pursuant to the TPIA

c. UPPS No. 01.04.31, Access to Student Records Pursuant to the FERPA of 1974

d. UPPS No. 04.01.01, Security of Texas State Information Resources and its attachment, the Information Resources Security Manual (IRSM)

e. UPPS No. 04.01.05, Network Use Policy

f. UPPS No. 04.01.07, Appropriate Use of Information Resources

g. UPPS No. 05.04.01, Releasing Information Contained in UPD Records

h. UPPS No. 06.02.01, Communication with Governmental Agencies

i. UPPS No. 06.05.02, Responding to External Inquiries

03. ATTACHMENTS TO THIS UPPS

Appendix A. Frequently Asked Questions (F.A.Q.)

Attachment I. Glossary of Terms

Attachment II. Information Owners

Attachment III (a & b). Information Release Decision Trees

Attachment IV. Schedule of Charges

04. REVIEWERS OF THIS UPPS

04.01 Reviewers of this UPPS include the following:

Position Date

University Attorney Aug. 1 E2Y

Director, Office of Internal Audit Aug. 1 E2Y

and Compliance

05. CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

University Attorney; senior reviewer of this UPPS

Special Assistant to the President

President