Foundation Reports to the Board of Regents UPPS No. 01.02.01
Issue No. 5
Effective Date: 04/30/2009
Review: February 1 E6Y

01. POLICY STATEMENTS

01.01 The purpose of the UPPS is to define the procedure for providing Texas State Support Foundation, Texas State Development Foundation, Alumni Association, Texas State Parents’ Association, and the McCoy College of Business Administration Development Foundation, annual fiscal reports to the Board of Regents.

01.02 The Board of Regents policy, Chapter IX, Private Support Organizations, is stated as follows:

"The trustees of private support organizations will provide the Board, through the Component President or Chancellor (in the case of a system organization), an annual report."

 02. PROCEDURE FOR PROVIDING ANNUAL FOUNDATION FINANCIAL REPORTS TO THE BOARD OF REGENTS

02.01 Responsibilities:

a. The Vice President for Finance and Support Services (VPFSS) is responsible for submitting the annual financial report for the Texas State Support Foundation.

b. The Vice President for University Advancement is responsible for submitting the annual financial report for the Texas State Development Foundation, Alumni Association, and Texas State Parents’ Association.

c. The Provost and Vice President for Academic Affairs is responsible for submitting the annual financial report for the McCoy College of Business Administration Development Foundation.

02.02 The one-page annual financial report will consist of the foundation purpose, membership, financial report, and a summary of activities for the year ended August 31. Reports are due from the responsible parties to the VPFSS office by September 30 for the November quarterly meeting of the Board of Regents.

03. REVIEWERS OF THIS UPPS

03.01 Reviewers of this UPPS include the following:

Position Date

Vice President for Finance and February 1 E6Y

Support Services

Vice President for University February 1 E6Y

Advancement

04. CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Vice President for Finance and Support Services; senior reviewer of this UPPS

President