School of Music Evans
Auditorium
RESERVATION REQUEST
FORM
*Please provide all
required information not less than 10 working days prior to the date
requested.
DATE OF REQUEST:
______________________________________________________________
ORGANIZATION NAME:
___________________________________________________
SPONSOR NAME: ________________________________________________________________
SPONSOR CONTACT INFORMATION:
Phone #: _________________________________________________________________________
Email
: __________________________________________________________________________
BILLING INFORMATION:
___________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
TITLE OF EVENT:
_______________________________________________________________
DATE REQUESTED: _____________________________________________________________________
REHEARSAL DATE BEGIN: ________________________TIME:
__________________AM/PM
REHEARSAL DATE END: __________________________TIME:
__________________AM/PM
PERFORMANCE DATE BEGIN: _____________________TIME:
__________________AM/PM
PERFORMANCE DATE END: _______________________TIME:
__________________AM/PM
*Please check
appropriate equipment and services needed*
SOUND SYSTEM
_____ Recording
______ Playback _____ CD
(or) _____ Audio File
______ Video with sound (*You must provide
laptop)
Microphones: (*Indicate quantity)
______Wired
______ Wireless Hand-Held
______ Wireless Lapel
______ Boundary Area Mics
(Floor/Tap)
______ Aerial (*2)
______ Stage Monitors
STAGE LIGHTING
*Please indicate requests other than full
stage lighting:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
STAGE EQUIPMENT (*Indicate Quantity)
______ Chairs
______ Music Stands
______ Acoustical Shells
______ Choral Risers
______ Podium (*Lecturn)
______ Conductor’s Podium
______ Grand Steinway Piano
(*New
Steinway not available without permission from Director/School of Music)
______ Upright Piano
______ Dressing Rooms
Regulations for Use Evans Auditorium
The Applicant/Sponsor of the event is responsible to ensure that all rules are followed.
1. On-campus
parking is limited, especially
while classes are in session. Adequate parking cannot be guaranteed.
Please
check parking availability with Parking
Services (245-2887) before scheduling any large
weekday event.
2. No food or drinks are
allowed in the audience area. If cleaning services are required, a charge for custodial
overtime
will be assessed.
3. No smoking or alcoholic beverages will be allowed in the auditorium.
4. No
open flame will be allowed in the auditorium without prior written consent of
the University Safety Officer.
5. No nails, screws, stage screws, or holes will be
allowed in stage floor and no tacks, nails, or staples
will be allowed in
walls.
6. Audience control and safety
is the responsibility of the Applicant/Sponsor.
7. "No
Standing Room" is an OSHA law. Each
person admitted to the audience area must
have a seat. The Applicant/
Sponsor may be held liable
if this law is violated and an accident or emergency
occurs.
8. Applicant/Sponsor of events in Evans Auditorium are responsible for meeting all contract specifications. To insure that
specifications
can be met by the existing
equipment and staff, it is suggested that any
technical rider be approved
by
the Production
Coordinator prior to any contractual agreement.
9. Evans
Auditorium staff will only be responsible for equipment and personnel agreed
upon in writing at least ten working
days prior to an event.
10. Applicant/Sponsor
of events is
responsible for any equipment used during
the event. Equipment damaged by neglect
or abuse, or stolen equipment, will be billed to
the Applicant/Sponsor. Damage to the facility will
be repaired or
replaced and charged to
the Applicant/Sponsor.
11. Applicant/Sponsor
is responsible for audience and performer safety and conduct. Evans Auditorium is not responsible
for security of personal belongings and equipment.
12. Auditorium
personnel who work more than 8 hours for a
single event must be paid time-and-a half.
13. Users
of Evans Auditorium must agree to adhere to posted signs separating the Evans
Auditorium lobby from Liberal
Arts
classrooms.
14. Arrangements for use of
the grand piano must be made 2 weeks in advance with the Department of Music. Guidelines
for
the piano's use and
charges will be given upon request. '
a.
No
liquids, drinks, cups or food will be
permitted on or near the piano.
b. The
piano is considered a musical instrument and is not to be
used as a prop, table, or platform. No sitting,
standing, or lying on the piano.
15. Violations
of these rules could result in additional charges and/or
a ban from future use of these
facilities.
Regulations for Use Evans Auditorium
Priority 1, 2, & 3 users (see UPPS No. 08.01.10)
will be charged the full rental fee for failure to cancel at least 48 hours
prior to an event. Priority 4, 5, & 6 (see UPPS No. 08.01.10) must give 5
working days notice of cancellation. For cancellations received after the
applicable deadline, the Applicant/Sponsor will be charged the full rental
rate. Any group not showing up one hour after the contracted time on the
reservation sheet will be considered a “No Show” and will be charged the full rental
rate plus wages. Cancellations due to inclement weather are exceptions.
I have read and agree to abide by the regulations
listed above.
___________________________________________________ ____________________________________
Signature of Applicant/Sponsor Date