Attachment IV




Student Travel Safety Checklist


____    1.         Travel with a cellular phone.


____    2.         Check the air pressure on the spare tire and confirm the necessary repair tools, including a lug wench, for changing a tire are available before departure.


____    3.         Place a copy of all emergency and insurance information on passengers and drivers in the glove box before departure.


____    4.         Travel with a first aid kit.


____    5.         Take a second set of keys and store them outside the vehicle, especially on long trips.


____    6.         Check vehicle for common maintenance issues:  low air pressure in tires, cracks in windshield, working lights (headlights, turn signals, interior).


____    7.         Check the trailer hitch and light connections.


____    8.         Drivers should:  Be approved under the university/department policies; abstain from drinking alcohol for at least 12 hours prior to driving; abstain from illegal drug use.


____    9.         Drive the speed limit or reduce speed when hauling a trailer or heavy load.


____    10.       Use caution when driving a large vehicle (van or truck with trailer) especially in reverse.


____    11.       Drivers break every two hours and change every four hours. Trips exceeding 14 hours should be completed in two days and have no less than three drivers.


____    12.       The majority of driving should be during daylight hours. If travel is to exceed 8 hours, the trip should depart no later than 4 p.m. Night driving from midnight to 6 a.m. is discouraged.


____    13.       When the trip organizer uses a university or rented van, the total number of passengers will not exceed 12.


____    14.       If an accident occurs which involves injuries to a university student, employee or any individual in any other vehicle, the highest priority is to summon emergency medical personnel to the accident scene immediately.


____    15.       Do not move anyone who is injured unless his or her safety is in jeopardy.


____    16.       If an accident occurs, the appropriate law enforcement agency should be summoned to the scene for an accident report and an investigation.  If possible, vehicles should not be moved, unless a significant traffic hold-up or safety hazard exists. The Texas Department of Public Safety Roadway Emergency and Stranded Vehicle number is 1(800) 525-5555.


____    17.       If an accident occurs, the organization’s advisor should be contacted immediately and notified by the driver. If the advisor cannot be reached, a member of the CASO Office (512-245-3219) should be contacted.


____    18.       If a university vehicle is damaged, call the Texas State Facilities Department at 1(800) 687-7076 for assistance.


____    19.       Attention should be given in any vehicle accident situation to the safety of the persons in the traveling group. These people should be gathered well enough away from the vehicle and/or scene to ensure their safety from the vehicles around the area.


____    20.       If an incident or breakdown occurs, the Texas State Facilities Department must be contacted at 1(800) 687-7076. You may also contact the Texas Department of Public Safety Roadway Emergency and Stranded Vehicle number at 1(800) 525-5555. 


____    21.       If a significant traffic hold-up or safety hazard exists, the vehicle must be moved out of the flow of traffic.


____    22.       If a vehicle breaks down, the organization’s advisor must be contacted immediately and notified.  In the event the advisor cannot be reached, a member of the CASO Office (512-245-3219) must be contacted.


____    23.       Travel between the hours of 12AM and 6AM is discouraged. The majority of travel hours should be during daylight.


____    24.       Drivers must take a “safety break” after three hours behind the wheel.


____    25.       If travel time is to exceed twelve hours, two or more persons must share the driving responsibility and rotate time behind the wheel.


____    26.       If inclement weather occurs, travel should be delayed until conditions are more suitable for travel.  To check road and weather conditions in the State of Texas call 1(800) 452-9292.


____    27.       A vehicle should not be loaded beyond its capacity to supply one (1) seat belt for every person in the vehicle.  On extended travel trips vehicles should be underloaded.


____    28.       Road flares, cellular phones, reflectors and first aid kits are items to carry during travel.


____    29.       There are a number of Texas State departments that have travel regulations for departmental travel-related activities.  Student organizations must check with any advising departments to obtain copies of specific departmental policies if the department sanctions the travel-related activity.