Tobacco Policy UPPS No. 04.05.02
Issue No. 6
Effective Date: 04/04/2011
Review: April 1 E4Y
01. POLICY STATEMENTS
01.01 Texas State University is committed to maintaining healthy and safe campuses in San Marcos and in Round Rock.
01.02 The primary purpose of this UPPS is to establish policy guidelines prohibiting smoking and the use of all tobacco products at the Texas State campuses in San Marcos and in Round Rock. Tobacco products include cigarettes, cigars, pipes, smokeless tobacco and all other tobacco products.
01.03 The university expects all faculty, students, staff, employees of contractors and subcontractors, and visitors to comply with this policy’s spirit and intent.
02. PROHIBITION OF THE USE OF ALL TOBACCO PRODUCTS
02.01 The university prohibits smoking and the use of all tobacco products on all university property including:
a. all buildings and vehicles owned, leased, or under the supervision of the university;
b. all outdoor grounds including athletic and recreational fields, golf course, parking garages and lots, Sewell Park, University Camp, and Freemen Ranch; and
c. all outdoor stadia and grandstands for athletic and recreational fields.
02.02 Artists or actors who participate in authorized performances that require smoking or the use of another tobacco product as part of artistic productions are exempt from this tobacco policy.
02.03 Participants in academic research projects involving tobacco products are exempt from this tobacco policy if approved by the institutional review board on human subjects and the provost and vice president for Academic Affairs.
03. PROCEDURES FOR REPORTING VIOLATIONS OF THE TOBACCO POLICY
03.01 Employees or students who observe tobacco policy violations should inform the person that the university prohibits the use of all tobacco products on university property. If the violator refuses to adhere to this policy, the observer should then report the violation to the appropriate management official, which may include persons such as supervisors, program coordinators, directors, vice presidents, professors, department chairs, deans, residence hall directors, apartment managers, or university police.
03.02 Management officials will take reasonable measures to protect the anonymity of the person reporting the tobacco policy violation, with no retaliation or negative consequences if reported in good faith.
04.01 The university expects that all Texas State community members and others who use tobacco products will voluntarily comply with this policy’s spirit and intent.
04.02 The university will deal with tobacco policy violations on a case-by-case basis in accordance with the university’s established disciplinary policies. Persons who repeatedly violate the tobacco policy should be reported to the appropriate administrative official:
a. student violations should be reported to the dean of Students Office;
b. faculty violations should be reported to the Office of the Provost;
c. staff violations should be reported to the appropriate vice president’s office;
d. contractor and subcontractor violations should be reported to the department administering the contract; and
e. visitor violations should be reported to University Police.
*04.03 Faculty, staff and students who violate the tobacco policy may be required to pay for and complete a Tobacco Policy Education Program offered through the Student Health Center. Administrators, supervisors and others responsible for ensuring compliance with university policies may require the Tobacco Policy Education Program as part of a disciplinary action. Repeated violation of the tobacco policy will result in progressive disciplinary action in accordance with established university disciplinary policies.
05. SMOKING CESSATION RESOURCES
05.01 Faculty, staff and students interested in assistance with smoking cessation may contact the Texas State Student Health Center at 512.245.2161 for information. The Student Health Center provides a smoking cessation program that is available to faculty, staff, and students. The Student Health Center website provides information on other resources for smoking cessation.
05.02 Faculty and staff may contact the Work Life coordinator in Human Resources at 512.245.2557 to request information on any employee assistance programs available to university or state employees interested in smoking cessation.
06. PROCEDURES FOR DISSEMINATION OF TOBACCO POLICY
06.01 The assistant vice president for Human Resources will publicize the university's tobacco policy annually by:
a. placing an article in the Human Resources Bulletin; and
b. distributing a message via electronic mail to all subscribers.
06.02 The sponsoring Texas State department must both notify and enforce this policy with Continuing Education participants and other campus visitors.
06.03 Contractors should receive notice from the department employing them that the Texas State campuses in San Marcos and in Round Rock are tobacco-free, and that their employees must comply with this policy.
a. Contractors, upon receiving this notification, are expected to notify all employees and subcontractors assigned to work at all Texas State campuses of the Texas State tobacco policy and enforce compliance.
06.04 The university will post tobacco-free or no smoking signs to ensure awareness of the university tobacco policy at all building and stadia main entrances, in parking garages and across campus and other university properties.
07. REVIEWERS OF THIS UPPS
07.01 Reviewers of this UPPS include the following:
Director, Student Health Center April 1 E4Y
Assistant Vice President for April 1 E4Y
Director, Department of Housing April 1 E4Y
and Residential Life
Chair, Faculty Senate April 1 E4Y
Chair, Staff Council April 1 E4Y
08. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Director of Student Health Center; senior reviewer of this UPPS
Vice President for Student Affairs