Honors and Benefits for Retired Faculty and Staff UPPS No. 04.04.53
Issue No. 6
Effective Date: 04/16/2007
Review: May 1 E4Y
01. POLICY STATEMENTS
01.01 Retired faculty, staff, and administrators constitute a vital part of the University community. It is appropriate for the University to maintain and encourage relationships with retired faculty, staff, and administrators.
01.02 Systematic relationships between the University and retired faculty, staff, and administrators will be maintained through University Advancement.
01.03 This UPPS documents the automatic and optional benefits and courtesies to be made available to retiring faculty, staff, and administrators.
addition to the automatic and optional benefits outlined in this UPPS, eligible
faculty upon retirement may qualify to receive the title of Instructor
Emeritus, Assistant Professor Emeritus, Associate Professor Emeritus or
Professor Emeritus in accordance with policies outlined in Regents’ Rules and Regulations and procedures
established by the Provost and Vice
02. ELIGIBILITY FOR BENEFITS
eligible for the benefits described in this policy are defined as all of those
persons who have retired from faculty, staff, or administrative positions at
02.02 Applicable honorary benefits are available to surviving spouses of retirees.
02.03 Faculty on modified or phased retirement employment are eligible to receive the automatic and optional benefits outlined in this UPPS with any special conditions noted below.
03.01 University Advancement, with support from the Human Resources Office, will coordinate the provision of benefits described below.
03.02 Benefits provided to those persons who have retired from faculty, staff, or administrative positions include:
a. University Identification Card – a University identification card provided by I.D. Services denoting "retired staff" or denoting previous academic rank and the designation "retired faculty." In the case of holders of an emeritus title, the identification card shall denote the appropriate emeritus title;
b. Library privileges – library privileges upon presentation of a “retired faculty” or “retired staff” identification card;
c. Restricted Parking Sticker – if fully retired, a complimentary restricted parking decal, available through Parking Services; or if employed on a modified or phased retirement basis, a restricted parking decal at the same rate as full-time faculty and staff, available through Parking Services;
d. Athletic Tickets – upon request, two complimentary general admission tickets to all regular season varsity athletic events except football to be provided upon presentation of a “retired faculty” or “retired staff” identification card at the event. Alternatively, retired faculty and staff may purchase two reserved season tickets to athletic events at the same rate available to full-time faculty and staff. Note: Retirees who have received free season athletic tickets in the past will continue to receive them. If such tickets are not claimed in any year, this privilege will be lost.
e. Business Cards – a minimum order (currently 250) of business cards with last rank and title, "retired," and the appropriate emeritus title if applicable printed at cost, available through the University Print Shop and paid for by the retiree;
f. Hillviews –Hillviews magazine and other mailouts;
g. Fine Arts Events – upon request, two complimentary season passes to Fine Arts events;
h. Faculty Office Space – an office and appropriate secretarial support in the department from which the faculty member retired, when available (with availability determined by the specific department, subject to approval of the department chair or school director and the college dean);
i. University Bookstore – discounts from the University Bookstore on certain purchases at the same rate as full-time faculty and staff;
j. Student Recreation Center – upon request, semester or annual membership to the Student Recreation Center at the same rates as full-time faculty and staff;
k. NetID and
e-mail services – upon
request from the retiree, maintenance of a Texas State NetID and access to
e-mail services not including web hosting services (except for those who
retired before 2007 who currently have an active website). University
Advancement will assure that retired faculty and staff using NetID will be
included in the data base used by the
l. Texas State Retired Faculty and Staff Association – one year free membership in the Texas State Retired Faculty and Staff Association;
m. Distribution lists – University Advancement will assure that retired faculty and staff who wish to maintain contact with the University will be added to mailing lists and e-mail distribution lists used to send information to all faculty and staff at the University, college, and school levels. Departments are encouraged to include interested retirees on their mail and e-mail distribution lists.
n. Thesis and Dissertation Committee participation – holders of emeritus titles who were members of the Graduate Faculty at the time of their retirement are eligible to serve on thesis and dissertation committees, subject to approval of the department chair or school director and the college dean and subject to the regular Graduate Faculty review process.
o. Committee Membership – at the invitation of the appropriate University, college, department, or school, holders of emeritus titles may retain membership (without vote) in the university, college, and department or school committees of which they were members at the time of their retirement.
p. Graduation – The Office of the Provost will invite retired faculty to march in academic regalia with the general faculty at each University graduation.
q. Catalog Listings – The Office of the Provost will assure that holders of emeritus titles will be listed in each University Undergraduate Catalog and that all retired faculty and staff with e-mail addresses will be included in the annual Texas State Faculty and Staff Directory.
r. Course Auditing – informal auditing of courses at no charge, provided that space is available, with the consent of the offering department or school and the faculty member teaching the course prior to the first class meeting.
03.03 Retirees may be eligible to continue certain group insurance coverage. Eligibility information is available through the Texas State Human Resources Office.
3.04 Departments and schools are encouraged to list emeriti faculty (with e-mail addresses if available and biographical material if desired) on their websites.
04. PROCEDURES FOR BESTOWING BENEFITS
04.01 University Advancement is responsible for:
a. notifying eligible retiring faculty and staff members of all automatic benefits they will receive and all optional benefits for which they are eligible;
b. implementing appropriate procedures for processing requests for optional benefits;
c. serving as a liaison as necessary in relationships between eligible retirees and the University.
05. REVIEWERS OF THIS UPPS
05.01 Reviewers of this UPPS include the following:
Special Assistant to the President May 1 E4Y
Director, Development May 1 E4Y
Director, Human Resources May 1 E4Y
Manager, ID Services May 1 E4Y
Chair, Staff Council May 1 E4Y
Chair, Faculty Senate May 1 E4Y
06. CERTIFICATION STATEMENT
UPPS has been approved by the following in their official capacities and
Special Assistant to the President; senior reviewer of this UPPS