Fee Reduction for
Thesis or Dissertation UPPS No. 02.01.10
Issue No. 6
Effective Date: 12/14/2012
Review: June 1 E5Y
01. POLICY STATEMENT
01.01 This UPPS states the circumstances under which a graduate student may receive a fee reduction if enrolled only in thesis or dissertation during the final semester or term of study.
02. LEGAL JUSTIFICATION
02.01 V.T.C.A., Education Code, Section 54.051 (e) states:
"Tuition for a resident student registered only for thesis or dissertation credit that is the final credit hour requirement for the degree in progress is determined by the governing board of the institution in which the student is enrolled."
02.02 The Board of Regents of The Texas State University System must approve changes in this fee.
03. ELIGIBILITY FOR FEE REDUCTION
*03.01 To receive the fee reduction of $40, the student must enroll only in a thesis course (5199-B, 5299-B, 5399-B, or 5599-B,) or a dissertation course (7199, 7299, 7399, 7599, 7699, or 7999) and apply for the degree to be conferred at the end of the term.
04. PROCEDURES FOR OBTAINING A FEE REDUCTION
04.01 In order to obtain the fee reduction, the student must follow these steps:
a. Request a “Fee Reduction Verification of Enrollment” form (Attachment I) from the Graduate College.
b. Obtain verification of eligibility from The Graduate College and forward the form to the Student Business Services office for a bill adjustment.
*04.02 The Student Business Services office will adjust the student’s bill if it has a fee reduction form on file before the student pays his or her fees. However, if the student files the form after paying fees, the Student
Business Services office will prepare a refund if the student has no other charges on his or her account. No refunds will be processed after the 12th class day in the fall semester or the spring semester, or after the 4th class day in any summer session.
05. NOTIFICATION PROCEDURES
05.01 This policy is published in the Graduate Catalog.
06. REIMBURSEMENT PROCEDURES
06.01 If a student receives a fee reduction and later either does not graduate or has the thesis or dissertation requirement removed, then:
a. A Student Business Services representative will notify the student of the amount of reimbursement that the student owes (Attachment II contains a sample letter).
b. The tuition adjustment clerk will add the appropriate charge to the student’s account and send a bill to the student’s address during the next billing cycle.
06.02 If the student does not pay the amount when due, the university will place a hold on his or her record. The university will remove the hold when the bill is paid.
07. REVIEWERS OF THIS UPPS
07.01 Reviewers of this UPPS include the following:
Dean, Graduate College June 1 E5Y
Director, Student Business Services June 1 E5Y
08. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Dean, Graduate College; senior reviewer of this UPPS
Provost and Vice President for Academic Affairs