We're experts at planning and hosting seminars, workshops, conferences, symposia, institutes, summer programs and camps - events of all sizes - for a percentage-based fee. 

Whether your event is on campus or off, we're here for you.  And we work with both Texas State offices and departments as well as off-campus groups on a wide range of programs throughout the year, using the resources of the entire university.

Note:  Texas State departmental events that require help with food and housing needs only, you can work directly with  the Department of Housing and Residential Life.

Conference/Program/Course Planning Assistance
   •  Communicate with university administration, sponsors, planning committee, housekeeping, food service
      (including receptions, meals, and special events)
   •  Arrange for audio-visual equipment and media assistance

Financial Planning & Management
   •  Assist in setting fees
   •  Maintain accurate record of expenses and income
   •  Disburse funds for payment of expenses
   •  Process requisitions, purchase orders, and other routine expenditures
   •  Prepare final statement of account

Publicity & Promotion:
   •  Provide mailing services (smart-mailer/bulk mailing)
   •  Program page on Continuing Education web site

 Conference Administration:
   •  Prepare Continuing Education Unit Certificates
   •  Receive money and provide receipts (including credit card payment)
   •  Send out confirmation letters, and other materials as required to program participants.
   •  Construct conference packets – include conference materials, name badge, participant roster, etc.
   •  Buy supplies
   •  Coordinate housing details

 Facility Assistance
   •  Correlate conference design needs with university facilities
   •  Determine program/conference location(s) and dates and secure confirmation

 Evaluation:
   •  Provide and collect program evaluation forms

Program Development 
   •  Assist with the development of program goals and objectives and help establish overall content and operational  
      parameters.

Conference/Program/Course Planning Assistance
   •  Assist in the development of agenda of conference responsibilities
   •  Secure Texas State speakers; arrange for speakers’ and/or consultants’ travel
   •  Block hotel rooms

Financial Planning and Management
   •  Develop fiscally sound individual conference/program/course budget with client
   •  Negotiate and develop contracts for services
   •  Prepare honoraria for speakers

Publicity and Promotion
   •  Assist in the design and production of program
   •  Assist with determining target audience
   •  Develop and/or identify mailing lists with clients direction
   •  Arrange for calls for papers and other services if needed

Conference Administration
   •  Establish the Continuing Education Office as a providers of continuing education units with a specific licensing,
      certifying or regulatory body where necessary. This process is used as a means to determine the value of a
      learning experience within a continuing education program/course.
   •  Manage details of program from start to completion for Texas State programs
   •  Provide other support necessary to guarantee a successful program

Catering Assistance
   •  Help determine daily menus, price for meals, banquet seating arrangements, number of people per meal and
      time meal required to be served
   •  Communicate all catering arrangements with campus food service
   •  Discuss special set-ups or arrangements for any Texas State catering functions

Evaluation
   • Collect program evaluations and provide synopsis