OFFICIAL

 

Policy and Procedure Statement 4.07 Grades, and Change of Grades
Revised: 7/25/2007 (24 paragraphs)
Review Cycle: Dec. 1, E3Y
Review Date: 12/01/2010
Reviewer: Registrar

 

(This is a replacement for PPS 4.07, Grades and Changes of Grades, and PPS 4.08, Change of Grade. Please delete PPS 4.08)

GENERAL INFORMATION

  1. Grades assigned at the end of the semester are most commonly "A," "B," "C," "D," and "F."
  2. Other grades may be assigned when appropriate: "I," "PR," "CR," and "W."
  3. "I" Grade: Temporary grade used when students fail to complete a vital portion (final examination, paper, etc.) of the course due to conditions beyond their control.
  4. "PR" Grade: Temporary grade used in selected courses where the required clock hours necessary to complete the course extend beyond the regular semester or session. For remedial courses, the "PR" grade denotes progress in basic skills preparation.
  5. "CR" Grade: Designates satisfactory completion of a thesis course, student teaching, some internship courses, a remedial course or credit by examination, and to award credit for "Work Life Experience."
  6. "W" Grade: Automatically assigned by the computer during the "Automatic W" period, or assigned by the instructor during the drop/withdrawal grading period if a student drops a course or withdraws from the University and is earning a passing grade at the time of drop/withdrawal.

INSTRUCTIONS FOR "I" GRADE

  1. The "I" grade is treated as a non-punitive grade for one calendar year. At the end of the year, a roster of "I" grades to be converted to "F" is sent to the chair of each department. Unless the chair notifies the Registrar in writing to retain an "I," the grade will be converted to "F" and will be computed in the student's GPA. An "I" grade given when a student is called to active military duty is an exception and is described in PPS 4.09.
  2. In agreeing to award an "I" grade, an instructor may notify the student of a deadline that is shorter than one year. If the deadline is not met, an "F" may be awarded at the instructor's discretion.
  3. When the work is completed, the instructor should complete a "Change of Grade" form (in ink) and send it to the department chair for approval. After the form is approved by the chair and school dean, it will be forwarded to the Registrar's Office for processing.

"PR" GRADE

  1. The "PR" grade is a temporary, non-punitive grade given for progress in specified courses. The "PR" grade satisfies credit hour requirements for financial aid, residence halls, formula funding and some other programs, however, does not show as credit hours on the transcript and does not affect the GPA. The chair is responsible for determining courses which will be eligible for "PR" grades. Changes to this list must be recommended through the regular curriculum process.
  2. Department chairs are responsible for notifying instructors of which courses are eligible to use "PR" grades.
  3. Each school dean will keep on file a list of courses approved for "PR" grades for that school.
  4. A record of courses approved for "PR" grades is Appendix A.
  5. The "PR" grade procedure is used for remedial, student teaching, thesis, and some internship courses. The student may enroll as many times as appropriate and will continue to receive a "PR" grade until the course is completed. When the course is completed, a grade of "CR" will be awarded; for masters thesis, six credit hours of "CR" will be awarded.

"CR" GRADE

  1. The "CR" (credit) grade is awarded at the end of the semester in which the student has completed the assigned work. In all other semesters in which the student has been enrolled for the course, a grade of "PR" will be assigned except as noted above for thesis. The "PR" grades will remain on the transcript.
  2. A record of courses approved for "CR" grades is Appendix B.

"W" GRADE

  1. PPS 4.09, Schedule Changes, Drops, and Withdrawals, describes the circumstances under which a student may be assigned a "W" grade when dropping a course or withdrawing from the University.

CHANGE OF GRADE

  1. The change of grade procedure is used to correct errors in recording a grade, to change an incomplete grade, or to change a grade for any other valid reason.
  2. Departments may pick up blank "Change of Grade" forms from the Registrar's Office.
  3. The instructor of record must initiate the grade change by requesting the "Change of Grade" form from the department office, completing it, and returning it to the department office. If the instructor of record is no longer on campus, the department chair may initiate the change of grade. The department chair should review the change and, if approved, should sign and date the form and forward it to the school dean.
  4. The school dean should review the change and, if approved, should sign the form and forward it to the Registrar's Office.
  5. The Registrar's Office enters the change in the computer, on the grade roster, and, if applicable, on the permanent paper record. If there are any problems, they will be referred to the school dean.
  6. The completed "Change of Grade" form is retained in the Registrar's Office.

CERTIFICATION STATEMENT

  1. This PPS has been approved by the reviewer listed below and represents Texas State's Division of Academic Affairs policy and procedure from the date of this document until superseded.

Review Cycle: _____________________Review Date___________________

Reviewer: ________________________ Date: _________________________

Approved: ________________________ Date: _________________________

 

Perry Moore

Provost and Vice President for Academic Affairs

 

 

Texas State University-San Marcos

Provost and Vice President for Academic Affairs

Last Updated: July 25, 2007

Send comments and questions to: tg12@txstate.edu