PPS 1.11 Attachment A
September 17, 1990
MEMORANDUM TO: President's Cabinet FROM: Michael L. Abbott SUBJ: Process for Reviewing UPPS' In response to several requests for clarification of the review procedure for the UPPS documents, I offer the following clarification. If PC agrees that I have correctly reflected the actual procedure, I suggest this information be distributed to all reviewers and Executive Assistants in Vice Presidents' offices, since they will be responsible for coordinating this effort. STEPS IN UPPS REVIEW PROCESS 1. Timetable is set for review of UPPS statements by PC. 2. Prior to review date at PC, the responsible VP contacts the reviewer(s) of a particular UPPS, requesting that the reviewer(s) recommend changes. The reviewer(s) will draft a completely revised UPPS, which incorporates all the reviewers' suggestions. 3. The VP responsible will bring copies of this initial revision, clearly marked as "DRAFT," and distribute them at PC on the RTA date. PC members will send this initial draft out for review in their divisions, directing that comments be sent to the VP responsible for the UPPS. Depending on the content of the UPPS and the extent of proposed modifications, PC may decide to recommend approval to the UPPS without extensive review. 4. The VP responsible will incorporate comments as reasonable, bringing the second draft of the UPPS to PC for discussion; copies of all comments will be distributed to PC members for review. PC members may make additional changes to this draft. Unless unusual numbers or types of changes are required, this second draft will be approved by the President and sent to IRP for distribution (See UPPS 01.01.01 for formatting and processing details). MLA:san

MEMORANDUM

TO: President's Cabinet

FROM: Michael L. Abbott

SUBJ: Process for Reviewing UPPS'

In response to several requests for clarification of the review procedure for the UPPS documents, I offer the following clarification. If PC agrees that I
have correctly reflected the actual procedure, I suggest this information be distributed to all reviewers and Executive Assistants in Vice Presidents'
offices, since they will be responsible for coordinating this effort.

STEPS IN UPPS REVIEW PROCESS

1. Timetable is set for review of UPPS statements by PC.

2. Prior to review date at PC, the responsible VP contacts the reviewer(s) of a particular UPPS, requesting that the reviewer(s) recommend changes.

The reviewer(s) will draft a completely revised UPPS, which incorporates all the reviewers' suggestions.

3. The VP responsible will bring copies of this initial revision, clearly marked as "DRAFT," and distribute them at PC on the RTA date.

PC members will send this initial draft out for review in their divisions, directing that comments be sent to the VP responsible for the UPPS. Depending on the content of the UPPS and the extent of proposed modifications, PC may decide to recommend approval to the UPPS without extensive review.

4. The VP responsible will incorporate comments as reasonable, bringing the second draft of the UPPS to PC for discussion; copies of all comments will be distributed to PC members for review.

PC members may make additional changes to this draft. Unless unusual numbers or types of changes are required, this second draft will be approved by the President and sent to IRP for distribution (See UPPS 01.01.01 for formatting and processing details).

MLA:san