AND
EXPENSES
FEES AND EXPENSES
The University reserves the right to change fees in keeping with the acts of the Texas Legislature and the Board of Regents, Texas State University System. The payment of all fees entitles the student to admission to classes; admission to auditorium and athletic attractions; subscription to The University Star; use of the Student Center and Recreational Sports Center, health services, and Sewell Park facilities; and group use of the Wimberley Camp. These fees also help provide funds for the Associated Students, band, choir, dramatics, debate and other student activities. All fees herewith are subject to change. Please consult the following official fee charts for exact costs in all categories.
Payment of Fees. Registration fees and deposits are payable at the time of registration. A student is not registered until fees are paid. Payment may be made by check or money order payable to Southwest Texas State University. Visa/Master Card credit card payments are also acceptable upon presentation of the credit card.
If the student does not make payment within the notified time period, the university reserves the right to initiate withdrawal procedures. You will not be officially withdrawn by the Cashier's Office unless you are notified in writing. It is the student's responsibility to initiate a formal withdrawal from the University at the Registrar's Office.
Stopping payment on a check for fees or allowing the check to be returned unpaid by the bank for any reason does not constitute official withdrawal. Failure to follow procedures for withdrawing from the University may result in financial penalties and delays with future enrollment in the University.
Returned Checks. If a check or checks are returned unpaid for any reason other than the admitted error of the bank, the student must pay in cash, cashiers check or money order, immediately and a $20 service fee is assessed for each returned check. Effective September 1, 1996, the returned item service fee will increase to $25.
If a registration check is returned unpaid, the student must make payment (check amount along with $20 service fee, $25 effective 9/1/96) within ten working days. If the student does not make restitution within the notified time period, the University reserves the right to initiate withdrawal procedures. You will not be officially withdrawn by the Cashiers Office unless you are notified in writing. It is the student's responsibility to initiate a formal withdrawal from the University at the Registrar's Office.
Stopping payment on a check for fees or allowing the check to be returned unpaid by the bank for any reason does not constitute official withdrawal. Failure to follow procedures for withdrawing from the University may result in financial penalties and delays with future enrollment in the University.
If a student has an outstanding returned check, he/she will be on a "cash-only" basis untyil the obligation is cleared. Cash Only status is a denial of check cashing provileges on campus. If a student has three or more returned checks within a 365 day period (i.e., one calendar year), the University reserves the right to place the student on a "cash-only" basis for one calendar year from the date of payment for the last returned check. Students whose checks have been dishonored may be required to pay in cash.
Loose coins in excess of the appropriate denomination required by banks are not acceptable for payment of any fee unless they are wrapped in appropriate denominational coin wrappers and signed by the payer.
Registration
Tuition/Fees and Room/Board for Summer semesters must be paid at the time of registration.
Tuition/Fees and Room/Board may be paid during the Fall and Spring semesters through the following alternatives:
1) Full payment is due prior to the beginning of the semester.
2) One-half payment of tuition and fees is due prior to the start of the semester, one-quarter payment prior to the start of the sixth class week and the final one-quarter payment before the beginning of the eleventh class week.
An installment method of payment may not be used by students enrolling for courses of shorter duration than a full semester (i.e., second eight-weeks courses) unless he/she enrolls for such courses at regular registration.
No change in the payment plan chosen by the student will be allowed after the first payment has been made at registration. However, if an installment method is chosen at registration, a student may elect to pay his/her account in full at any time.
The following fees are to be paid in full at the time of registration and are not applicable to the installment plan: diploma fee, parking permit, general property deposit, late registration fee, and Pedagog fee. All tuition adjustments will be credited to total tuition/fees, and room/board BEFORE calculation of payment plan. All creditable financial aid will be applied AFTER the payment plan calculation towards the minimum due payment.
Installment Payments. A service charge of $10 will be collected at the time of each installment payment, excluding the payment made at registration.
Students will be responsible for making their installment payments on a timely basis at the Cashier's Office. Periodic billing statements will be sent to the student's local address. The bill will reflect financial transactions with the Cashier's Office. If a student has a question about the due date or amounts due, he should contact the Cashier's Office at 245-2544 or call CATS at 392-2287 and select option 30.
Payments mailed or placed in the depository drop located on the outside north wall of the J.C. Kellam Building will be accepted under the following conditions:
*Payment must be received in the Cashier's
Office, during normal office hours, on or before the due date.
*Payment must be for the total amount due, including the service charge.
*Failure to pay an installment by the due date may result in a student's ID being invalidated. There will not be any refund for meals missed during the time the ID is invalid.
Delinquent Payments
€ A delinquent charge of $15 will be assessed the first day after the installment due date.
€ Failure to pay an installment by the due date may result in a student's ID being invalidated. There will not be any refund for meals missed during the time the ID is invalidated.
€ Under Texas Higher Education Code 54.007, a student's failure to make full payment prior to the end of the semester (the last regular class day of the semester) may result in the student's not receiving credit for the work done that semester.
€ Such a student will not be allowed to register for future semesters until the delinquent amount, including service charges is paid.
€ Any installment payment made with a check returned by the bank unpaid for any reason other than an error by the bank may result in a delinquent payment penalty of $15 in addition to the existing $25 returned check penalty currently being charged.
Refunds and Additional Charges
Refunds from the add/drop process will be credited to unpaid financial obligations. Additional fees incurred from the add/drop process will be billed to the student's local address.
Room and board refunds will be applied to any remaining financial obligation owed to the University. The additional charge for moving from one dorm to another or moving into a private room will be added to the balance due.
Withdrawals
Any student who has paid registration fees and officially withdraws by submitting a withdrawal card to the Registrar's Office, J.C. Kellam, Room 111, is entitled to a refund of tuition and fees if the following condition is met: the amount actually paid, either in full or installment, must be greater than the percentage of total semester's charges owed the university at the time of withdrawal. The amount of refund is calculated as follows: (amount paid for tuition & fees) minus (semester charge for tuition & fees times percentage owed) equals (refund, if positive amount). If the percentage of total charges owed the university at the time of withdrawal exceeds the amount actually paid, the student remains liable for the unpaid balance. A schedule of the percentage owed the university is shown below.
|
Full Semester Withdrawals (Fall/Spring) |
Owed |
|
|
Prior to the first class day |
$15.00* |
100%-$15.00 |
|
Class days 1-5 |
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Class days 6-10 |
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Class days 11-15 |
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Class days 16-20 |
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After class day 20 |
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First Half or Second Half Withdrawals | ||
|
Prior to the first class day |
$7.50* |
100%-$ 7.50 |
|
Class days 1-3 |
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Class days 4-6 |
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After class day 6 |
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Summer I or II Withdrawals | ||
|
Prior to first class day |
$7.50* |
100%-$ 7.50 |
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Class days 1-3 |
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Class days 4-6 |
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After class day 6 |
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Drops. Should a student reduce semester hours by officially dropping a course or courses, the following refund rates will apply, provided the student remains enrolled at SWT and pays the required drop fee.
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Full Semester Drops (Fall/Spring) | |
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During first 12 class days |
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After 12th class day |
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First Half or Second Half Drops | |
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During first 4 class days |
100% |
|
After 4th class day |
NONE |
|
Summer I or II Drops | |
|
During first 4 class days |
100% |
|
After class day 4 |
NONE |
An immediate refund will not be made at the time a student withdraws or reduces hours during a semester. Any refund will be applied to the remaining unpaid obligations. If a student has paid in full, upon request a check will be mailed within 30 days. A drop refund check will be mailed to the student's local mailing address. No refunds will be made when the amount is less that $5.00. Reducing semester credit hours to zero is considered a withdrawal, and withdrawal refund policies apply.
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